Academic Excellence Administrator, Medical & Behavioral Health

Title: Academic Excellence Administrator, Medical & Behavioral Health

Position Type: Professional Tech Full time

College: Pueblo Community College

Division: Medical & Behavioral Health

Department: PCC Medical & Behavioral Health

Campus: Orman Campus

Location: Pueblo

Salary: $60,500

Job Summary:

The AEA assists the Division Dean and Department Chairs to meet the needs of each department and/or program across all campuses and all teaching sites. The AEA coordinates instructional delivery, scheduling, enrollment monitoring, course staffing, instructor orientation, student advising, and teaching observations.

• Supports Dean and Department Chairs with various department operational procedures to include:
  • Aligning book orders with course offerings
  • Outreach to potential graduates to conduct semester advising
  • Complete graduation planning sheets
  • Makes purchases according to specific grant guidelines.
  • Assists with course schedules when needed.
  • Ensures updates of syllabi.
  • Uses Navigate software and provides training to staff.
  • Collaborates with Department Chairs in the hiring process of new faculty and instructors.
  • Confirms that faculty and instructors have the required credentials in accordance with CCCS policies and procedures and initiating this process when faculty and instructors are out of compliance.
  • Coordinates orientation of new faculty and instructors to include:
    • Assimilating with both college systems, campus expectations, and grading
    • Organizes and matches mentors
    • Provide direct guidance regarding campus professional development/training
    • Refers to additional professional development both on campus and in the community.
  • Serves as a liaison between Department Chairs and academic advising on all campuses/sites to ensure updates and changes have been communicated and current information is being delivered.
  • Provides academic advising to students.
  • Facilitates communication and training with part-time instructors at all campuses/sites.
  • Ensures branch campus/site instructors have access to up‑date syllabi, textbooks, instructional supplements, and other department specific resources.
  • Coordinates efforts with the division’s Assessment Lead and the department chairs to facilitate the division’s Assessment of Student Learning Plans.
  • Conducts classroom observations for part-time instructional staff as needed.
  • Works directly with part-time instructors on the Pueblo Campus in gathering data and compiling results.
  • Works with Academic Directors on branch/sites in gathering data from part-time instructors and compiling results.
  • Gathers employment and wage data.
  • Reviews and edits program applications.
  • Assesses individual and department work processes and recommends improvements.
  • Plans and implements marketing and recruitment for all departments and programs within the division, to include general informational meetings/open houses regarding the educational opportunities within the division on a regular basis.
  • Attends College and Division meetings and assists with note‑taking and meeting support.
  • Assists chairs with curriculum and program development and processes.
  • Partners with departments on special projects and grants as needed.
  • Attends College, Division, and Advisory Committee Meetings to assess program compliance with program assurances.
  • Analyzes data regarding five‑year trends, identifies barriers to success, sets goals, and develops strategies and interventions.
  • Assists Department Chairs with Program Review/Renewals and manages program renewal in the CCCS CTE Gateway system.
  • Serves as the Lead Division Academic Advisor when chairs and faculty are not on campus.

• Works independently with little supervision or as part of a team.
• Communicates effectively with students, colleagues, and others.
• Interacts professionally and respectfully with students, colleagues, and others.
• Assesses individual and department work processes and recommends improvements.
• Complies with State Fiscal Rules, State Board policies, System and College protocols, and departmental procedures.
• Obtains and maintains proficiency with required systems and equipment.
• Maintains confidentiality of student and employee information as required.
• Complet…