Administrative Assistant III - Staffing Coordinator

Opt in below to receive text message updates on CDHS recruiting events!

CDHSCareers

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

This position is open only to Colorado State Residents

Candidate, please keep in mind that even though you may have applied for a position on a specific unit as indicated in this announcement and if the hiring manager chooses to extend a job offer to you, the hiring manager may make you a job offer within the same classification for a different unit within the hospital.  These opportunities will be based on vacancies at the time of offer and business needs.  

All work locations evaluated will remain within CMHHIP.

About Colorado Mental Health Hospital in Pueblo:

Colorado Mental Health Hospital at Pueblo (CMHHIP) is an acute care psychiatric hospital that provides comprehensive psychiatric treatment services medical services by multidisciplinary treatment teams. This includes: 24-hour nursing care and assessment; psychiatric intervention and evaluation; psychological services; psycho-social services;
Occupational Therapy;
Educational and Vocational Rehabilitation services;
Recreational Therapy; and other services required of an acute care psychiatric hospital licensed in the state of Colorado. CMHIP provides psychiatric services for adolescent, adult, and geriatric patients

"This position requires an on-site work location, at CMHHIP only.  No remote option available."

NOTE:

Schedule is subject to change based on business needs, hours are varied

About the Position:

This position exists to facilitate and evaluate Nursing staffing schedules for coverage of nursing staff and any area that reports to the Nursing Department on all units, 7 days per week. This position is responsible for maintaining staff schedules (e.g., master rotation) in accordance with the Nursing Staffing Matrix, collective bargaining agreements and departmental policies and procedures. This position will pre-schedule nursing staff and contact relief pool staff to fill shift needs when receiving call-off, for vacations and vacancies while remaining within set standards, guidelines, policies and procedures and will document in all the appropriate data sets and the scheduling databases.

This position is responsible for updates and compilation of various analytical data collections as requested. This position is classified as an essential position and is required to work unexpected or unusual work hours to perform the essential and/or emergency services of the department without delay and/or without interruption as the need arises.

Staffing and Relief Pool Scheduling:

* Monitors, updates and maintains Nursing Department schedules for all patient care units, takes and documents call-off; reviews the master schedule for coverage needs in order to back-fill shift vacancies and communicates with staff regarding these needs

* Identifies, provides and coordinates coverage as needed among all CMHHIP units in consideration of identified needs based on acuity, resources, policies, and guidelines

* Facilitate and obtain coverage on a shift-by-shift basis

* Follow-up with high acuity units at least once during any given shift to ascertain the status of coverage.

* Works collaboratively with managers on scheduling issues and receives input and feedback regarding improving processes and facilitating safe and effective coverage

* Ensure Units are optimally staffed and meet minimum numbers to provide safe and effective patient care based on the CMHHIP Nurse Staffing Plan. This position will assist with Maintaining compliance with mandatory in-service requirements, including notification of classes, and assisting employees in scheduling

* Maintaining education profiles, including audits for completeness and timeliness

* Receives report and communicates with all units for cross-shift information, documents all call-offs, no call/no shows of nursing staff. Provides documentation to the Office Manager, RN III, Nurse Manager, and House Supervisor lead nurses and leadership as needed

* Track the use of the relief pool, and share pertinent…