Administrative Office Manager

Position Information

Job Code: R41806

Full Time Salary Range: $69,453.00 - $

FLSA Status:
Exempt

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This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice To Colorado Applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

Leads and oversees the unit’s administrative functions, and general administrative functions (accounting, budget, human resources, procurement and contracts, etc.). May serve on the department’s leadership or management team; participates in and provides advice regarding both short-term tactical decisions and long-term strategic planning. Manages vendor and contractor relationships; reviews and approves significant purchases or contracts. Serves as the local HR liaison; advises on human resources matters.

Contributes to the development and communication of administrative policies, rules, and directives. May act as the primary liaison with the judicial branch administrative offices. Represents the department with other units and departments, partnering agencies, and vendors. Leads special administrative projects and initiatives; may oversee facilities and technology projects. May administer and manage grants. May assume some responsibilities of a Deputy in absences or where the Deputy position does not exist.

Leads and manages supervisor(s) and/or support staff.

This recruitment is eligible for a referral award as allowed by the Colorado Judicial System Personnel Rules.

To perform this job successfully, an individual must be able to perform each essential function listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

Supervises assigned staff. Develops operational schedule, ensures equal work distribution, and covers absent staff. Addresses performance or behavior issues and sets performance expectations. Conducts yearly performance evaluations and enters feedback into the performance management system.

Manages recruitment process for all staff positions and the onboarding of new employees. Maintains staff information in Personnel Records System. Monitors and processes employees' status change from probationary to certified.

Serves as a liaison between HR and staff regarding Family Medical Leave Act, workers compensation, short term disability, and other employee policies and procedures. Shares employee resources such as required documentation or how to communicate with HR about employee reports and status of injury.

Oversees all fiscal support, including processing invoices, reconciling transactions, monitoring district budgets. Procures supplies and completes purchase reimbursement requests. Compiles statistical data and analysis to plan and budget.

Manages vendors and contractors. Reviews, verifies, and may approve contracts. Ensures accurate and timely invoices.

Provides customer service support to internal and external customers. Answers stakeholder questions and concerns. Liaises between the District, the State Court Administrators’ Office, and other external organizations.

Provides oversight for special projects and events.

Attends meetings and trainings as required.

Performs other duties as assigned.

Work requires managing and monitoring work performance of an…