Advancement Coordinator

ACIS accredits, supports, and advances the interests of Colorado independent schools.

The Colorado Springs School (CSS) seeks an organized, collaborative, and relationship-oriented Advancement Coordinator to support and coordinate the school’s fundraising program. This position is responsible for the day-today execution of annual giving, donor communications and stewardship, grant administration, fundraising events, prospect tracking, and advancement operations.

The Coordinator works closely with the Director of Enrollment Management, Head of School, Marketing and Communications, Business Office, Board and volunteers, and IT to advance annual fundraising goals and strengthen donor engagement.

Alumni relations is not part of this position’s primary portfolio. The Coordinator may provide limited logistical, communications, data, or event support when alumni engagement overlaps with fundraising and institutional priorities.

Coordinate the annual fundraising calendar, including the Annual Fund, giving days, year-end appeals, constituent challenges, and other approved campaigns.

Prepare timelines, mailing lists, draft content, online giving forms, pledge reminders, acknowledgments, and campaign reports.

Coordinate fundraising communications with Marketing and Communications to ensure accuracy, brand consistency, and appropriate audience segmentation.

Track campaign progress, participation, donor retention, and outstanding pledges; prepare regular updates for school leadership.

Support the Head of School and volunteer leaders with donor research, meeting preparation, briefing materials, follow-up, and stewardship actions.

Assist with prospect identification and maintain organized donor and prospect pipelines.

Research prospective foundations, businesses, and community partners whose interests align with CSS priorities.

Maintain a grants calendar, proposal files, supporting documentation, deadlines, and reporting requirements.

Draft letters of inquiry, grant proposals, sponsorship requests, and grant reports for review and approval.

Coordinate with faculty, program leaders, and the Business Office to collect program narratives, budgets, outcomes, and required documentation.

Track awarded grants and sponsorship benefits to ensure timely reporting and fulfillment.

Coordinate timely, accurate, and personalized gift acknowledgments and donor recognition.

Maintain stewardship schedules and help prepare impact updates, donor reports, proposals, invitations, and recognition materials.

Assist with donor correspondence and follow-up on behalf of the Head of School and school leadership.

Help create a welcoming, responsive donor experience across giving channels and school events.

Provide limited support for alumni communications or engagement activities when they directly support philanthropic goals.

Coordinate logistics for the school’s signature fundraising event and other donor cultivation or stewardship gatherings.

Maintain event timelines, budgets, registrations, sponsorship records, guest lists, vendor details, volunteer assignments, and follow-up tasks.

Work with volunteer committees and school colleagues to ensure clear roles and effective execution.

Prepare post-event reports that summarize revenue, expenses, participation, donor follow-up, and recommendations.

Collaborate with the database or advancement services function to maintain accurate constituent, gift, pledge, prospect, and interaction records.

Help ensure gifts are processed and acknowledged promptly and reconciled regularly with the Business Office.

Produce donor lists, campaign reports, participation reports, pledge reports, and other routine advancement analysis.

Maintain organized electronic records, standard operating procedures, calendars, and confidential donor files.

Protect donor privacy and follow school policies, gift acceptance practices, donor intent, and internal controls.

Support online giving platforms, event registration tools, and constituent email lists.

Partner with Admissions, Enrollment, Marketing and Communications, the Business Office, faculty, and school leadership on coordinated campaigns and community engagement.

Attend appropriate school meetings and events to remain informed about the CSS mission, programs, priorities, and community.

Support trustees and volunteers participating in fundraising activities by providing…