Administrative Assistant - VCEA Dean's Office

Administrative Assistant 3 – VCEA Dean’s Office

Final date to receive applications: July 6, 2026.

The Voiland College of Engineering and Architecture supports innovative education, research, and industry partnerships that prepare students to solve complex real‑world challenges. The Administrative Assistant plays a key role within the Dean’s Office, providing professional‑level support that helps advance college operations, development activities, personnel processes, and special initiatives.

• Provide support to the Assistant to the Dean, Development Operations Manager, and Director of Administrative Services.
• Coordinate projects, support personnel activities, and contribute to initiatives that serve faculty, staff, students, donors, and external partners.
• Maintain records and databases, prepare reports and correspondence.
• Coordinate calendars and meetings.
• Support employee onboarding and training activities.
• Assist with recruitment and personnel processes.
• Coordinate development and stewardship efforts and serve as a primary point of contact for visitors and inquiries.
• Coordinate college events and help ensure projects and operational priorities are completed accurately and on schedule.

• High school diploma or equivalent AND three (3) years of clerical, office or administrative experience, OR an Associate’s degree in business administration, public administration, or a closely related field with one (1) year of experience as an Administrative Assistant 2 or two (2) years as an Administrative Assistant
  1. Equivalent education/experience accepted.
• Experience and proficiency in Microsoft Office Suite.
• Demonstrated ability to use and assist with office equipment.
• Experience working with the public or in a customer service setting.
• Demonstrated ability to interact effectively with persons of varying levels of responsibility and experience.
• Experience maintaining hard‑copy and electronic records/files.

• Extreme attention to detail.
• Demonstrated ability to prioritize work to meet deadlines.

Monthly salary: $4,004 to $5,376. This is a full‑time (100% FTE), permanent position with overtime eligibility.

Benefits include paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance; retirement; deferred compensation; optional supplemental retirement accounts; training and development; and employee tuition waiver.

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non‑U.S. citizens. All new employees must show employment eligibility verification as required by U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.

To request disability accommodation in the application process, contact Human Resource Services: 509‑335‑4521 (v), Washington State TDD Relay Service:
Voice Callers: 1‑800‑833‑6384; TDD Callers: 1‑800‑833‑6388, 509‑335‑1259 (f), or hrs. In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.