Personal Secretary to Businessman

Job Description:

Personal Secretary to Businessman

Location:

Bangalore, Karnataka
Job Type:  Full-Time (may require travel and extended hours)

Reports To:

Director/Business Owner
About the Role We are looking for a dedicated and highly organized Personal Secretary to provide comprehensive administrative and personal support to a businessman based in Bangalore. This role requires someone who can manage a fast-paced schedule, coordinate travel (including accompanying travel), and act as the primary point of coordination for all meetings and appointments.

Key Responsibilities  Calendar & Meeting Management
Manage and maintain the businessman's daily, weekly, and monthly calendar
Schedule, confirm, and reschedule meetings, appointments, and calls
Prioritize and resolve scheduling conflicts
Prepare meeting agendas, briefing notes, and follow-up action items
Coordinate with internal teams, clients, and external stakeholders for meeting logistics
Travel Coordination
Plan and book domestic and international travel (flights, hotels, visas, car rentals)
Accompany the businessman on business trips as required
Manage itineraries and ensure smooth, on-time travel arrangements
Handle last-minute travel changes and contingencies
Manage travel-related expenses and reconciliation
Administrative & Personal Support
Screen and manage calls, emails, and correspondence
Draft letters, presentations, reports, and other documents
Maintain confidential files and records
Liaise with family members, household staff, or personal contacts as needed
Handle personal errands and appointments as required
Manage expense reports and reimbursements
Coordination & Liaison
Act as a bridge between the businessman and internal/external stakeholders
Coordinate with drivers, office staff, and vendors
Maintain strict confidentiality of business and personal matters
Requirements

Education:

Bachelor's degree (any discipline); MBA or diploma in secretarial practice preferred

Experience:

2–8 years as a Personal Secretary/Executive Assistant to senior management or business owners

Skills:

Excellent verbal and written communication (English + Kannada/Hindi preferred)
Strong organizational and multitasking abilities
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Familiarity with travel booking platforms and expense tools
Ability to work under pressure and adapt to a dynamic schedule
High discretion and integrity in handling confidential information
Other Requirements:
Willingness to travel extensively, including at short notice
Flexible with working hours (may include evenings/weekends)
Valid passport (mandatory); own vehicle preferred
Based in or willing to relocate to Bangalore
Preferred Attributes  Prior experience supporting a business owner/promoter (not just corporate EA experience)
Calm, presentable, and professional demeanor
Trustworthy and loyal, with a long-term commitment mindset