Executive Assistant to Director – Innovation & Growth & Trustee – SCES

INDIRA UNIVERSITY
We are hiring
Designation:  Executive Assistant to Director – Innovation & Growth & Trustee – SCES
Preferred Educational

Qualification:

Bachelor’s or Master’s degree from a recognized university

Experience:

Minimum  4+ years of relevant experience  as an Executive Assistant, Personal Assistant, Executive Coordinator, Management Assistant, or in a similar role supporting Senior Management, CXOs, Directors, Trustees, Founders, or Business Leaders.

Preferred Experience:

Experience in managing executive calendars, meetings, travel, correspondence, and confidential documentation.
Experience in coordinating with senior leadership, government authorities, corporate executives, industry professionals, and other key stakeholders.
Prior experience in handling strategic projects, business coordination, research, presentations, MIS, and executive-level reporting will be an added advantage.
Candidates with experience in  Education, Corporate, Consulting, Startups, Business Development, Innovation, or other professional organizations  will be preferred.
Exposure to  national and international travel coordination, leadership events, conferences, strategic meetings, and stakeholder engagements  will be an advantage.
Role

Summary:

The Executive Assistant will provide high-level administrative, organizational, strategic, and coordination support to the Director – Innovation & Growth and Trustee of Shri Chanakya Education Society (SCES). The role requires exceptional organizational abilities, strong business communication skills, discretion, and the ability to manage multiple priorities in a dynamic and fast-paced environment.
The Executive Assistant will serve as a key coordination point between the Director, Trustee, senior leadership, internal teams, business partners, government authorities, industry professionals, and other important stakeholders. The role will involve managing schedules, meetings, travel, correspondence, documentation, strategic initiatives, research, presentations, events, and follow-ups.
The position requires a proactive, well-organized, and highly professional individual who can anticipate requirements, independently coordinate critical assignments, maintain confidentiality, and ensure timely execution of strategic and operational priorities. The individual should possess a polished professional demeanor, strong business communication and etiquette, excellent interpersonal abilities, and flexibility to travel nationally and internationally as required.

Roles and Responsibilities:

Manage the Director’s calendar, meetings, appointments, engagements, and daily priorities, ensuring optimal utilization of time.
Coordinate meetings, conferences, review sessions, strategic discussions, and engagements with internal and external stakeholders.
Organize complex domestic and international travel arrangements, including flights, accommodation, visas, transportation, and detailed itineraries.
Handle incoming and outgoing correspondence, including emails, calls, letters, and other communications with professionalism and discretion.
Maintain, organize, and safeguard confidential documents, records, reports, agreements, presentations, and other sensitive information.
Prepare meeting agendas, briefing documents, presentations, minutes of meetings, and action trackers, ensuring timely follow-up and closure.
Coordinate with senior leadership, functional heads, academic leaders, business teams, government officials, industry representatives, business partners, and other stakeholders on behalf of the Director.
Draft professional letters, reports, executive summaries, presentations, proposals, concept notes, and other business communications.
Conduct research on emerging industries, business…