Receptionist, Administrative​/Clerical

Receptionist

Key responsibilities include:

• Attend tovisitors, parents, students and staff at the reception counter professionally and courteously.
• Answer, screenand manage incoming calls and enquiries, and promptly direct them to the appropriate personnel.
• Verify visitoridentities and direct visitors to the appropriate personnel or venue.
• Ensure the reception area is tidy, welcoming and secure at all times.

• Perform general administrative duties, including data entry, issuance and tracking of physicalkeys and access cards, and maintenance of proper records.
• File andarchive documents in accordance with the school's records management guidelines.
• Prepare simple correspondence, forms and notices as directed.
• Assist withincoming and outgoing mail and deliveries, including logging, sorting and distributing them to the relevant staff.

• Maintainphotocopiers and other general office equipment by replenishing consumablessuch as paper and toner, clearing paper jams, and promptly logging and coordinating servicing and repairs with vendors.
• Maintain the cleanliness and orderliness of the General Office pantry and storeroom.

• Manage theschool's inventory of stationery and office supplies.
• Conduct stock checks at least once a month and maintain accurate, up-to-date inventory records.
• Raise purchase requests when stocks fall below the minimum threshold.
• Receive andverify deliveries against purchase orders and update inventory recordsaccordingly.

• Assist with the Secondary 1 registration exercise and processing of student transfers,including verifying documents, updating student records in the school's studentmanagement system, and liaising with parents and relevant parties.
• Assist withother student administration matters as directed, including issuing letters,collecting forms and documents, and attending to student-related enquiries atthe reception counter.

• Manage theschool's general email inbox, ensuring that incoming emails are acknowledgedwithin one working day and promptly routed to the appropriate staff forfollow-up.
• Maintain asimple log of emails received and their routing status to facilitate tracking and follow-up where necessary.

• Carrying outany other duties as assigned by the school's management and staff in support ofthe school's operations.

1. Qualifications GCE 'O' Levelor Higher NITEC

2. Experience 3 years ofworking experience in reception and general administrative duties in asecondary schoo

Contract Period
:
From 1 January 2027 to 31 December 2027

Option to Extend 1year from 1 January 2028 to 31 December 2028.

Working hours:

Mondays to Thursdays: 8:00am to 5.30pm, inclusive of 1 hour lunch break
Fridays: 8:00amto 5:00pm, inclusive of 1 hour lunch break
Service not required on Saturdays, Sundays and gazetted public holidays