Executive Assistant

Our client, a global technology company behind the world’s fastest payments processing network, is hiring a part-time Executive Assistant. This role provides high-level travel coordination and operational support for a Vice Chairman, partnering closely with a Senior Executive Assistant to ensure seamless, efficient, and well-executed logistics.

Key responsibilities include:

• Preparing domestic and international travel logistics, including flights, hotels, and car services
• Creating detailed travel itineraries for the Vice Chairman in coordination with the Senior Executive Assistant
• Managing travel bookings directly with the company’s travel provider, following guidance from the Senior Executive Assistant
• Partnering with the Senior Executive Assistant to optimize complex and evolving travel schedules
• Advising on and assisting with specialized travel documentation, including visas and passports
• Monitoring and facilitating the use of corporate travel credit cards
• Building and maintaining strong working relationships with executive leadership, executive assistants, and key internal stakeholders to ensure deadlines and processes are met
• Managing all steps of charitable contributions, including completing internal requests, coordinating with non-profits, ensuring proper payment ownership, and confirming correct cost allocation

• Exceptionally organized with strong attention to detail
• Proven ability to manage multiple, complex travel itineraries simultaneously
• Prior experience in executive travel planning required
• Proactive problem solver with a flexible, “can-do” attitude
• Strong interpersonal and communication skills; collaborative team player
• Demonstrates sound judgment and discretion when handling sensitive information
• Comfortable working in a fast-paced, high-visibility executive environment

Justin Bradley is an EO employer – Veterans/Disabled and other protected categories