Executive Assistant
Listed on 2026-07-30
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
Our Purpose Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.
Title and Summary Executive Assistant Overview The team is looking for an Executive Assistant to support an Executive Vice President within the People & Capability function, supporting the Services Business. The Executive Assistant will play a crucial role in supporting this executive by managing schedules, coordinating meetings, and handling various administrative tasks. This role requires a high level of professionalism, discretion, confidentiality and the ability to work independently.
The Executive Assistant will be a key business partner, ensuring that executive can focus on strategic initiatives by efficiently managing their time and resources. This role will offer capacity for developmental opportunities, allowing the individual to explore areas of interest and grow professionally. The ideal candidate is passionate about the customer experience journey, highly motivated, and intellectually curious. Role
- Responsible for calendar management and scheduling meetings across time zones.
- Makes travel arrangements, both domestic and international, including booking flights, cars and hotels. Processes visa applications when necessary.
- Performs general administrative duties to support day-to-day department operations and provides coordination across the team.
- Manages and prepares expense reporting in-line with company Travel and Entertainment policy.
- Manages department purchases, invoice payments and Purchasing Card reconciliation, ensuring purchases are aligned with budget and related finance policies.
- Plans and coordinates events, on or off site, with both internal and external participants.
- Coordinates with guest speakers, catering, venue booking and other event specific needs.
- Supports the onboarding of new team members.
- Creates and edits presentations, and other communications.
- Maintains agendas for various recurring team meetings.
- Manages and communicates corporate applications and compliance programs, such as Access Management, Vivo, Concur, Oracle and other internal applications.
- Manages ad hoc administrative programs for the department and utilizes spreadsheets or databases to monitor departmental information.
- Researches complex issues on behalf of the executive.
- Serves as administrative liaison with others within and outside the company.
- Opportunity to participate in various development opportunities dependent on personal interest and goals.
- Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.
- Comfort with multi-tasking in a highly collaborative setting.
- Maintain a high degree of confidentiality and discretion, prior HR experience is a plus.
- Strong Microsoft Office Suite skills, particularly Outlook.
- Excellent oral and written communication in English.
- Strong team player, decisive and results driven, with high energy levels and initiative.
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