Payroll​/Accounts Receivable Clerk

Miles Sand & Gravel Company has been a trusted name in the industry for over 80 years, and we are seeking customer-oriented Payroll / Accounts Receivable Clerk to join our team in Western Washington. If you are looking for a stable, rewarding career with a company that values safety, professionalism and teamwork, this is the opportunity for you!

We are seeking a detail-oriented Payroll / Accounts Receivable Clerk to support our accounting team. This role is responsible for processing timecards and certified payroll, filing Washington State prevailing-wage documents with the Department of Labor & Industries, and managing day-to-day accounts receivable activity in Vista Viewpoint. The position offers a clear path to take on additional responsibilities as skills and experience grow.

• Transfer, review, and process employee timecards for accuracy and completeness prior to payroll.
• Enter and submit certified payroll reports in accordance with contract and regulatory requirements.
• File Washington L&I Intents to Pay Prevailing Wages before work begins on applicable projects.
• Prepare and file Affidavits of Wages Paid upon project completion.
• Maintain organized payroll and prevailing-wage records to support audits, job closeout, and compliance reviews.
• Communicate with operations and project staff to resolve timecard, rate, or classification questions.

• Enter customer payments into Vista Viewpoint.
• Prepare bank deposits and upload check images / remittance documentation.
• Enter Material Sales Tickets and generate invoices for material sales.
• Prepare and send monthly customer statements.
• Maintain a current spreadsheet of all outstanding accounts receivable.
• Maintain a current spreadsheet of outstanding invoices with commentary explaining payment delays and follow-up status.
• Support collections follow-up as directed and keep documentation current.

• High school diploma or equivalent required; associate degree in accounting or related field preferred.
• Prior union payroll, accounts receivable, or construction-office experience preferred.
• Familiarity with Vista Viewpoint (or similar construction ERP) is a plus.
• Working knowledge of Washington prevailing-wage requirements (Intents, Affidavits, certified payroll) is a plus.
• Strong Excel skills, including the ability to maintain accurate tracking spreadsheets.
• High attention to detail, accuracy, and deadlines.
• Ability to handle confidential payroll and customer payment information professionally.
• Clear written and verbal communication skills.

• $30.00 to $33.50 per hr.
• Medical, Dental, Vision, Life, Wellness, Employee Assistance (EAP) (HSA & HRA).
• Paid Vacation (up to 40 hours the first year).
• Paid Holidays (7 per year).
• Paid Sick Leave (with annual cash-out for hours in excess of 40).
• Retirement Plan (Profit Sharing and 401K with Company match).
• Employee Referral Bonus.

Prior to employment, applicants are required to pass a pre-employment drug and alcohol screening test. This position is not safety sensitive, and therefore, applicants are not screened for non-psychoactive cannabis (e.g. CBD, CBG, CBC, THCA, etc.) for pre-employment.