Field Assistant II - Summit

Job Title

Benefits and Compensation:

Salary range (CATEGORY
2) - $64,114 to $88,036

Employer-paid medical, dental, vision, and life insurance (full family coverage)

Generous sick and paid time off (PTO)

Long-term disability plan

Defined Contribution plan - 401(k) (with employer contribution)

Defined Benefit plan

Relocation assistance

Position covered by the WEA/WEASO Collective Bargaining Agreement

Responsibilities:

• Compile, organize, and maintain various databases, working files, and survey data.
• Produce reports and materials from computer records and documents.
• Maintain and regularly update the Council web page and calendars (e.g., building, office staff, governance, and region).
• Maintain and update contact information for Local officers and Council delegates.
• Prepare, produce, and maintain all collective bargaining agreements in both electronic and paper formats.
• Coordinate and prepare bulk mailings and print materials.
• Create and distribute Council publications, including newsletters, voter guides, and flyers.
• Prepare Council communications (e.g., email, mail, weekly Local leaders' newsletter, and other mass e-mail communications).
• Prepare membership packets and other member communications.
• Assist with auditing and maintaining membership records.
• Perform general filing and document management tasks.
• Attend Council meetings and events as needed.
• Assist in the coordination, scheduling, and registration of meetings, conferences, and other events.
• Serve as the primary point of contact for general inquiries.
• Prepare, maintain, and distribute documents, such as reports, meeting minutes, election materials, and event-related materials.
• Manage Local documents in alignment with established records retention practices.
• Create and manage events using internal software.
• Design and distribute event materials including flyers, invitations, meeting notices, and reminders through electronic platforms.
• Track RSVPs and manage catering orders.
• Assist with room setup and cleanup for meetings and events.
• Record clock hours using internal software.
• Coordinate and set up training sessions on the PD (Professional Development) Network.
• Send evaluations and follow-up communications after trainings.
• Greet visitors and direct incoming calls.
• Provide assistance to members and staff, research questions and offer relevant information and materials.
• Monitor and maintain inventory of office supplies, equipment, and building resources.
• Coordinate building facilities and office maintenance needs.
• Collaborate effectively as part of a team.
• Perform work-related errands as needed.
• Attend evening meetings and travel occasionally.
• Other duties as assigned.

Minimum Qualifications:

• High school graduate or GED equivalent.
• Proven experience as an administrative professional.
• Demonstrated success working with communities of color or other historically under-represented groups and/or the ability to understand and apply principles of diversity, equity, and inclusion internally and in public education.
• Proficient in Personal Computer (PC)-compatible programs (e.g., Microsoft Word, Outlook, Excel, and Publisher), including formatting and updating tables of contents, indexes, etc.
• Experience with database software and ability to learn membership data systems (e.g., NEA
  360), generate reports, and understand how data informs decision-making.
• Proficient with web page and desktop publishing software.
• Strong clerical skills, including word processing, filing, proofreading, document retrieval, creating spreadsheets, and screening calls.
• Ability to generate documents and data quickly and accurately.
• Skilled in composing, drafting, editing, proofreading, and producing professional correspondence.
• Strong interpersonal skills, including experience engaging with members.
• Proven ability to build and maintain cooperative and productive relationships with diverse individuals, internally and externally.
• Self-starter with initiative and flexibility in adapting to changing priorities.
• Well-organized with attention to detail and strong prioritization skills.
• Ability to maintain the confidentiality of sensitive information.
• Skilled at confronting and resolving conflicts constructively.
• Ability to interact in a positive, diplomatic, and patient manner.
• Must support and help advance WEA's mission, goals, core values, and priorities.
• Experience with mass communication platforms, such as Constant Contact and Salsa.
• Work in person in the Summit office in Puyallup, WA.

Preferred Qualifications:

• Demonstrated success collaborating with staff and managers.
• Strong multi-tasking and time management skills.
• Experience preparing and distributing correspondence, memos, and forms.
• Experience coordinating meetings, conferences, and/or events.
• Proficiency with a variety of electronic communication tools.
• Experience in public education, unions, or related fields.

COVID-19 Vaccination

As part of our commitment to the health and safety of our employees, members, and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire.…