Procurement and Contracts Specialist

POSITION OVERVIEW:

JOB TITLE:

Procurement and Contracts Specialist

REPORTS TO:

Finance Director

RATE OF PAY: $26.00/hr.

- $36.00/hr., DOE (up to the midpoint of pay range)

HPC Benefits Package

SHIFT/

SCHEDULE:

Hourly/ Non
- Exempt

Union Position

CLOSING DATE:
Open Until Filled

The mission of Housing Pierce County (HPC) is to provide safe, decent, affordable housing and economic opportunity free from discrimination. HPC is a quasi-governmental agency created in 1978 by the Pierce County Council. Although the County Executive appoints and the Council approves HPC’s Board of Commissioners, HPC is not a part of the County Government. We operate as both a Public Housing Authority under contracts with the U.S. Department of Housing and Urban Development (HUD) and a mission-driven business enterprise under our own purview with the mandate to expand access to affordable housing in Pierce County.

The Board and staff strive to make meaningful, lasting differences in the lives of our participants and community we serve.

Under the direction of the Finance Director, coordinate procurement and contract management including administration of highly visible and politically sensitive contracts and issues with significant financial and operational impacts for the agency according to applicable rules and regulations. The Procurement and Contracts Specialist will have an active role in working with various HPC departments needing to acquire goods and services. This position will be bidding on goods, services, and construction related jobs, developing, and drafting contracts, and managing contracts from execution to closeout.

This position advises, negotiates, and makes recommendations regarding procurement and contracting issues. Prepare informal and formal ITBs, RFPs, and RFQs for the procurement of goods and services and for publicly advertised technical, professional, engineering and construction service contracts. This position will serve as the main point of contact and central hub for agency purchasing.

This position is part of a Collective Bargaining Agreement with Office and Professional Employees International Union (OPEIU) Local 8.

• Research, recommend and develop procurement methods, to include traditional and non-standard procurement methods.
• Work closely with Directors and Managers to write and edit scopes of work; and review and modify contractual specifications for compliance with all laws, policies, and procedures.
• Manage the procurement process from creation of solicitation documents up to Notice to Proceed.
• Conduct and participate in the RFP/Bid evaluation process, assuring proposer/bidder responsibility and issue award letters.
• Participate in and oversee negotiations, review rates, and advise HPC end-users on contractual issues.
• Contract administration and closeout functions for all types of public contracts.
• Oversee the disposition of agency assets and surplus goods by ensuring all activities comply with applicable policies and procedures, evaluating value for disposition, and selecting appropriate disposal methods consistent with organizational and applicable regulatory requirements.
• Lead and / or perform procurement and contract administration services for complex and high-risk contracts. Ensure all procurement and contracts with federal funding meet federal, state and local requirements.
• Develop and update boilerplate language for all procurement and contract documents, ensuring county forms are up to date. Maintain federal terms and forms as available. Develop specialized contract terms and conditions as needed for individual contracts.
• Drive and safely operate a motor vehicle to travel among properties owned and managed by HPC including to and from HPC main office.
• Promptly completes incident reports within 24 hours of becoming aware of them in accordance with HPC policy.
• Document all work according to HPC process.
• Maintain reliable and punctual attendance to support daily operations.
• Perform related duties as assigned.
• NOTE
  :
  The primary job duties noted above are not exhaustive and other job duties may be added as necessary to serve Housing Pierce County and ensure successful…