Lead Court Clerk

Definition

The Puyallup Municipal Court is hiring a Lead Court Clerk to join the clerk team! Applicants with strong leadership and court experience, and a desire to serve the Puyallup community, are encouraged to apply. This job posting is open until filled and applicants are encouraged to apply as soon as possible to receive priority consideration.

It is impactful to join Team Puyallup and provide meaningful work in support of public service and the wellbeing of our community. We value our culture of demonstrating excellence in our work, being service focused, supporting collaboration, and having integrity in all that we do. We encourage those that share these values to apply to our open positions and/or forward to colleagues who may be ready for their next career advancement opportunity.

The successful applicant will perform technical and clerical work in support of the municipal court. The incumbent coordinates the daily work activities of subordinate staff to ensure coverage of all courtrooms. This position requires technical expertise in those aspects of the court operation in which consequences of a clerical error would be significant. This position maintains a high level of responsibility, confidentiality, and necessitates the ability to be in personal contact with police, attorneys, defendants, and other agencies where considerable independent judgment is required.

This classification requires solid organizational skills.

The City of Puyallup is a community of 44,000 and is situated at the foot of scenic Mount Rainier. The city is known as a regional commercial center, and serves its residents and neighbors with a strong, diversified economy. Our employees live in and support a community that has excellent schools, amazing parks and recreational activities, and a vibrant downtown with a variety of restaurants and retail establishments.

• Assigns specific tasks, provides work direction and trains Court Clerks and Office Assistant(s);
• Makes every effort to properly apply procedures within responsibility areas and provides feedback to the Court Administrator on the team's work performance and production;
• Develops specific goals and plans to prioritize, organize, and accomplish work.
• Assists Court Administrator in determining effective caseload management techniques;
• Assists with implementation of change within the department to accommodate new policies, laws, etc.;
• Performs a variety of duties such as: processes forms, orders and documentation for court cases from origin to final disposition;
• Assists the public and explains court procedures;
• Sets cases for various types of hearings including arraignment, pre-trial, trial, mitigation, contested, show cause and motions;
• Prepares court calendars and notifying parties related to case by subpoena, summons, officer notice and bonding company notice;
• Processes continuance requests and notifying parties involved;
• Tracks cases with continued, suspended or deferred status;
• Obtains record checks;
• Reviews compliance and non-compliance reports, sends notices and prepares calendar;
• Maintains warrant control;
• Issues, recalls, processes and purges warrants;
• Maintains failure to appear control;
• Maintains time pay accounts, sends statements and delinquent notices;
• Prepares bench warrants for non-payment or prepares cases for review hearing;
• Tracks prisoners in custody awaiting arraignment, trial or review hearing;
• Maintains jail commitments and follow-up proceedings;
• Serves as Court Clerk while court is in session and records and documents proceedings;
• Performs work assignments as directed by the Court Administrator;
• Performs other duties as assigned.

Knowledge of:

• Court rules, regulations, policies, procedures and practices;
• Legal forms,…