Commodity Trading Operator

POSITION OVERVIEW

We are seeking an experienced Commodity Trading Operator to join our trading and logistics operations team. This role is central to the safe, efficient, and cost-effective execution of physical energy trades across our crude oil and refined products portfolio. The successful candidate will manage end-to-end operational execution of trades from pre-fixture through post-fixture, coordinating vessel operations, terminal logistics, quality/quantity verification, and commercial risk mitigation across both spot and time charter activities.

This is a high-accountability position that requires deep expertise in petroleum logistics, strong commercial awareness, and the ability to operate independently while maintaining flawless coordination across multiple concurrent transactions in a fast-paced, international trading environment.

• Coordinate operations from origination through completion of crude oil and refined products trades (gasoline, diesel, jet fuel, heating oil, fuel oil), working closely with traders, counter parties, and internal teams
• Manage the full cargo lifecycle: from trade nomination and contract review, through quality and quantity verification, to final delivery and settlement
• Review and validate all commercial contracts to ensure operational feasibility and alignment with internal risk limits and company procedures
• Monitor and reconcile inventory across multiple storage and terminal facilities; verify compliance with contractual storage terms and tank allocation requirements
• Identify and implement opportunities to optimize costs, minimize exposure, and enhance profitability across the cargo lifecycle

• Nominate and clear vessels for loading and discharge operations in accordance with contract terms, SPA, and charter party provisions
• Issue voyage orders and documentary instructions to vessels, shipowners, and agents; coordinate vessel schedules with port logistics and terminal availability
• Manage both spot charter and time charter vessel operations; optimize rotations, loading plans, and voyage economics for chartered tonnage
• Coordinate with external partners (shipowners, brokers, port agents, surveyors) on voyage planning, bunkering strategy, and port performance
• Monitor vessel performance metrics (speed, consumption, laytime, demurrage exposure) and elevate issues in real-time to traders and chartering teams
• Oversee pre-fixture activities (vessel availability, technical inspection, vetting compliance) and post-fixture activities (discharge planning, redelivery coordination)

• Coordinate loading and discharge operations at terminals; ensure strict compliance with terminal operating procedures, safety protocols, and contractual slot management
• Prepare comprehensive stowage and discharge plans in coordination with vessel and terminal teams; monitor real-time execution of cargo handling
• Appoint independent inspection companies and cargo superintendents for quality and quantity verification; ensure timely collection of all Q&Q certificates and analytical results
• Review and approve critical shipping documentation: bills of lading, certificates of origin, weight/quantity certificates, health & safety documentation, and quality specifications
• Manage customs, regulatory, and sanctions compliance; alert traders to any documentation gaps or regulatory constraints that may affect trade execution

• Validate all pricing, freight calculations, demurrage exposure, and P&L impact; maintain accurate pricing records and reconcile with traders and finance teams
• Manage and mitigate operational risks; anticipate potential quality/quantity shortfalls, transportation incidents, and contractual compliance issues
• Handle claims management (demurrage, quality, quantity, damage, loss-in-transit); prepare documentation, negotiate with carriers/insurers, and coordinate recovery efforts
• Coordinate with insurance and underwriting teams on casualty reporting, coverage assessment, and claim settlement
• Advise traders on operational constraints and commercial alternatives to protect margin and reduce exposure throughout the transaction

• Maintain comprehensive and accurate operational records: trade documentation, contract files, shipping records, quality certificates, and incident logs
• Enter and maintain all transaction data in ETRM and operational management systems with precision; ensure timely and accurate daily/end-of-month reporting
• Produce operational reports, performance dashboards, and KPI tracking; identify trends and opportunities for continuous process improvement
• Support treasury and trade finance functions with accurate cost capture, invoice verification, and payment tracking

• Serve as primary operational liaison to traders and internal stakeholders; provide clear, timely updates on cargo status,…