Accounts Payable Supervisor NF

Accounts Payable Supervisor

Provides direct support for the Accounts Payable Manager by providing professional accounting and payment oversight. This position will supervise and coordinate high volume accounts payable activities in order to ensure effective, efficient and accurate processing and monitoring of the payables operations. Manages high volume of vendor transactions including general ledger coding, proper matching of purchasing and receiving documents. This position is also responsible for scheduling vendor payments and check processing.

Reviews input into the general ledger. Determines appropriate corrective action to take when faced with discrepancies; and analyzes the effects of transactions on financial reports. Prepares monthly voucher posting and reconciliation of subsidiary accounts to the general ledger. Designs, implements, and assesses internal control processes and systems. Initiates action to ensure expenses are reflected in the proper fiscal periods. Investigates and resolves a variety of payment issues requiring careful discussion and research.

Analyzes and reconciles accounting data, transactions, complex reconciliation documents and other data to derive logical and accurate conclusions. Responds to inquiries for solutions to accounting problems for information or interpretation from parties such as vendors, auditors, contractors, and Command CFOs.

Assists subordinate Accounting Technicians and Lead Accounting Technicians with resolution of problems by providing methodologies that are appropriate and conform to MCCS policy and generally accepted accounting principles. Verifies invoices against purchase orders before distributing to accounts payable and the general ledger. Prepares, analyzes, and interprets accounting data; analyzes reports, verifies accuracy and coordinates activities involved in the annual preparation of various financial documents and reports.

Reviews records and supporting documentation to ensure that all entries and adjustments are entered properly in the accounting system. Determines appropriate corrective action when faced with discrepancies; and uses accounting information to recommend solutions to manage problems. Performs other related duties as assigned.

Completes assignments that involve various financial operations and transactions. Responsible for performing period-end processing and closing entries including accruals, account analysis and reconciliation of subsidiary accounts pertaining to Accounts Payable. Reviews supporting documentation to ensure all entries and adjustments are entered properly into the accounting system. Designs, implements, and assesses internal control processes and systems.

Supervises full performance level employees directly and indirectly to include: assigning, distributing, and evaluating work; coaching, counseling, tutoring, and mentoring employees; approving and disapproving leave, recommending and completing personnel actions, recommending and completing performance reviews, recommending and administering discipline, recommending and administering incentive awards, signing timecards, training employees, keeping abreast of and actively supporting the principles of the EEO program, and prevention of sexual harassment, being alert to alcohol/drug abuse to take appropriate action, serving as final authority for SSC level human resources controversies, being responsive to human capital strategic plans, succession management initiatives, and civilian leader development.

Works with Accounts Payable Manager to ensure efficiency of procedures and makes suggestions for improvement accordingly. Conducts on-the-job training and maintains written Standard Operating Procedures for the department. Demonstrates work methods and provides work-related guidance. Ensures worksite materials and tools are available to complete work. Coordinates workflow among team members to ensure that timelines and goals are met.

Adheres to safety regulations and standards. Uses required safety equipment and observe safe work procedures. Promptly reports any observed workplace hazards, injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate manager. Maintains and enforces security of funds, merchandise, supplies and equipment to preclude or minimize the potential for fraud, waste and abuse.

This is a white-collar position where occasional lifting up to 20 lbs may be required.

This position is designated as Mission Essential and deemed necessary to ensure business continuity during contingency operations, natural disasters, extreme weather situations or other emergency situations to include closure of the facility. These mission essential functions are existing functions that enable the Global Business Services to continue to provide necessary, vital services during time of need and require civilian employees to telework in order to support the mission.