Administrative Office Manager

Administrative Office Manager

Founded by US Air Force veterans in 2007, Watermark Risk Management is a Service‑Disabled Veteran Owned Small Business specializing in security and risk management, with deep familiarity with Department of Defense security programs and mission requirements.

Our core values—Perspective, Passion, Communication, Integrity, Ethics, and Balance—drive everything we do. We prioritize the well‑being of our employees with a competitive benefits package that includes employer‑paid medical insurance, paid leave, a free employee assistance program, and a 401(k) savings plan.

• Serve as the primary administrative focal point for AFCJIC, managing daily office operations and ensuring efficient execution of organizational activities.
• Manage and oversee administrative programs, including equipment accountability, security processes, office supply lifecycle, and government furnished equipment tracking and coordination.
• Coordinate executive‑level calendars, email management, and complex scheduling, including deconfliction of appointments and management of conference room resources.
• Utilize task management systems (e.g., TMT) to receive, assign, and monitor tasks, ensuring timely completion, accountability, and visibility across the organization.
• Facilitate onboarding and other personnel support functions, including processing access requests (SAARs) and tracking training compliance via JKO.
• Plan, coordinate, and support meetings and events, including logistics, agenda development, minute‑taking, and execution of recognition and team‑building activities.
• Maintain organizational digital platforms and documentation, including SharePoint, MS Teams, project tracking tools, reports, and administrative SOPs, while supporting leadership with correspondence, presentations, and process improvements.
• Perform other duties as assigned.

• Minimum 3 years’ experience conducting administrative support functions in a government, military, or corporate setting.
• Demonstrated experience managing office programs, calendars, task tracking, and supply/equipment management.
• Proficiency with Microsoft Office 365 (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams, SharePoint).
• Experience with task management systems (e.g., TMT or similar).
• Familiarity with processing access requests (e.g., SAARs) and tracking training (e.g., JKO or LMS systems).

• Associate’s degree required;
  Bachelor’s degree preferred.

• Active Secret clearance.

• Reports to a physical location and requires the ability to traverse between buildings.
• 10%–25% travel required.
• May require sedentary work at least 50% of the time.
• Must be able to regularly lift up to 50 lbs.
• Ability to manage stress with a high degree of maturity/professionalism.
• Demonstrated critical thinking and leadership skills and the ability to work well with others.
• Effective verbal and written communication skills.

Watermark provides salary ranges with job postings in states where it is legally required; any other salary ranges associated with our postings are third‑party estimates and may not be an accurate reflection of Watermark’s total compensation package. Multiple considerations are taken into account when determining the final salary/hourly rate, including but not limited to, Contract Wage Determination, education and certifications, relevant work experience, related skills and competencies, as well as Federal Government Contract Labor Categories.

Central to Watermark’s employment philosophy is the well‑being of our employees, which is why we offer a robust benefits package and wellness program alongside an annual base compensation.

Watermark is an equal opportunity employer. All terms and conditions of employment are established without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, veteran status, or any other protected category under applicable federal, state, and local laws.