Criminal Justice Records Indexing Project Manager

Criminal Justice Records Indexing Project Manager

Watermark is a Service‑Disabled Veteran Owned Small Business founded by USAF veterans in 2007, specializing in security and risk management and intimately familiar with DOD security programs and mission requirements.

Watermark is seeking a Project Manager to support the Air Force (USAF) Security Forces Information Management Program. The role involves managing the request, receipt, inventory, matching, and preparation of demographic data for entry into Federal and DoD databases, and supporting records management, data entry, and related administrative functions for future USAF centralized indexing efforts.

• The Project Manager is responsible for effective management of all work under the contract, including assignment and budgeting of resources, scheduling, quality control, scope management, risk management, configuration management, deliverable submissions, and weekly status reports.
• Responsible for full contract compliance according to the Performance Work Statement.
• The Project Manager has full authority to act on all contractual matters relating to daily operations of this contract, including the supervision of and assistance in execution of the following tasks:
  • Managing, sorting, filtering, tracking, matching, and analyzing data provided by military liaison and using MS Excel or other electronic formats to derive additional required data, and administratively managing data into prescribed formats required by external databases.
  • Utilizing multiple governmental databases and other sources to manage, analyze, request and receive information as required to ensure correct information is obtained.
  • Processing subject fingerprint cards from military liaison, ascertaining if further data is required, and using multiple governmental databases and other sources to manage, analyze, request and receive missing information.
  • Ensuring case files have required documents for submission to Federal and DoD databases, and using multiple governmental databases and other sources to manage, analyze, request and receive identified missing information.
  • Managing, analyzing, scanning and processing subject/case information in preparation for entry into Federal and DoD databases and documenting successful entry of data.
  • Managing, analyzing and inventorying all related materials and case‑related documents in a prescribed order or file system.
  • Developing prescribed and ad‑hoc data and information management metrics (e.g., statistical reports on number of cases processed) in a prescribed format both electronically and hard copy.
  • Providing information, records management and other related data reporting and administrative functions to support military or civilian personnel assigned to USAF or SF centralized indexing efforts, teams, cells, or task forces.
• Other duties as assigned.

• Participate in hiring interviews and make recommendations for employment to the Director of Operations.
• Ensure employees have the proper training and resources available to perform their required duties; work with the client to secure resources if necessary.
• Help new employees determine reasonable goals and expectations.
• Monitor site employee performance and document employee performance with the Director of Operations and HR, when appropriate.
• Make recommendations for recognition, promotion, termination, or re‑assignment.
• Receive complaints and resolve problems. Notify the program manager immediately of personnel issues when they occur; work closely with the Director of Operations and Human Resources for issue resolution.
• Serve as the liaison between the client, company management, and employees.
• Approve timesheets in PROCAS and coordinate time‑off requests with the client as appropriate.
• Monitor contract hour budgets in PROCAS and coordinate with the Director of Operations on hour utilization rates quarterly.
• Participate in annual discretionary bonus discussions with the Director of Operations.
• Hold routine Team Lead meetings no less than monthly.
• Conduct employee one‑on‑ones, as team supervisor.

• 10 years of related experience in law…