Executive Assistant to General Management
Job in
Québec City, Québec, Province de Québec, Canada
Listing for:
Bedard Ressources
Seasonal/Temporary
position
Listed on 2026-03-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Position: Executive Assistant to the General Management
Location: Québec CityTasks
Provide administrative support to management (preparing and following up on Board meetings, compiling statistics, coordinating with partners).Manage internal and external communications: social media, website, annual report.Participate in HR processes: drafting job postings and contracts, posting positions, onboarding employees, managing group insurance.Contribute to grant applications, fundraising campaigns, and reporting requirements.Represent the organization at events and coordinate representation activities.Oversee building management: follow-up with tenants, inspections, maintenance, and repairs.Provide basic IT support, manage SharePoint and the M365 collaborative environment, set up workstations.Perform any other related duties.If you are ready to take on new challenges, we want to meet you!Advantages
A dynamic and growing organizationA passionate and supportive teamOpportunities for learning and developmentThe chance to contribute to innovative projectsPossibility of becoming permanentJob requirements
Excellent written and verbal communication skills.Proficiency with office tools and collaborative environments (M365, SharePoint, Teams).Ability to manage multiple files simultaneously and meet deadlines.Ease in drafting administrative documents, communications, and internal policies.Basic knowledge of IT support (an asset).Experience in administrative management, communications, coordination, or a similar role.Desired profile
Versatile, organized, and detail oriented.Strong sense of confidentiality, discretion, and professionalism.Good judgment, initiative, and problem solving ability.Comfortable working in a collaborative and community oriented environment.Proactive and service oriented approach.
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