Administrative Coordinator
Listed on 2026-09-14
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description
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Reporting to the Senior Director, Logistics, Equipment and Procurement, the Administrative Coordinator plays a key role in providing administrative, operational, and coordination support for the Logistics and Finance teams, as well as for the Saint-Georges office.
The incumbent acts as a central coordination point between internal teams and contributes to the smooth flow of operations, the quality of information, and the overall efficiency of processes.
What you will do- Effectively and proactively manage the calendars of the Finance and Logistics leadership teams, including scheduling, prioritization, and optimization of time.
- Coordinate and plan various meetings, including preparing and translating required documents and/or presentations, as well as following up on action items and commitments.
- Draft, review, and manage various correspondence, publications, and internal communications, including maintaining distribution lists and optimizing communication tools (SharePoint, Teams, email, etc.).
- Manage travel bookings through corporate platforms and oversee expense reports, including corporate credit card management for leadership.
- Coordinate and support the organization, content, and logistics of internal events, special projects, and team activities.
- Manage sponsorship requests involving equipment (mainly in the Beauce region), including equipment loans, transportation, invoicing, and follow-ups.
- Ensure follow-up on registrations and communications with government authorities regarding compliance numbers.
- Oversee the proper management of office archives in St-Georges as well as leadership documents and information.
- Respond to internal requests and support employees with various administrative needs related to logistics and fleet.
- Contribute to the administrative and operational coordination of certain files related to the offices (and warehouse/garage) in Saint-Georges, Lévis, and Sainte-Catherine, including:
- Maintaining leases, agreements, and real estate documentation up to date
- Supporting the coordination of maintenance and improvement work (tender requests, purchase orders, invoice validation, and follow-up)
- Acting as a liaison with internal and external stakeholders for facility-related needs
- 5 to 7 years of experience in administrative support and/or executive assistance.
- A vocational or college diploma (DEP, AEC, or DEC) in secretarial studies, administration, or a related field.
- Excellent proficiency in the Microsoft Office Suite.
- A proactive mindset, strong attention to detail, discretion, autonomy, and excellent priority management skills.
- RRSP with up to 5% employer matching
- Hybrid work model for corporate roles
- Employee stock ownership program
- Career growth through real development opportunities
- Transit pass reimbursement - get to work for free
- Minimum 4 weeks of vacation from day one
For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you,
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