Specialist, Contracts and Procurement

Job Description

As a Specialist, Contracts and Procurement, you will support the Polar Max Program’s procurement activities related to commissioning and project delivery through effective contract drafting, vendor management, and selected procurement tasks. Drafting and administering commissioning contracts, subcontractor amendments, and related commercial documentation, and leading procurement activities, are some of the responsibilities and skills required for this position.

The position works in close collaboration with key internal stakeholders across Engineering, Commissioning, Logistics, Project Management Office, Legal, Contract Management Office, and Supply Chain functions and requires regular international travel, with approximately 60% of the time based in Finland and 40% in Canada, as required. More specifically, you will:

• Lead complex, high‑value contract negotiations with strategic partners, ensuring alignment on commercial objectives, risk mitigation, and long‑term value creation for the organization.
• Draft, review, and administer commissioning contracts to suppliers in support of program and project requirements.
• Prepare and manage supplier amendments, variations, and change orders.
• Ensure contractual terms align with project scope, schedules, budgets, and commissioning activities.
• Support commercial negotiations with suppliers and service providers.
• Maintain accurate and well‑organized contract documentation and approval records.
• Lead procurement activities related to commissioning and project delivery, including the execution of competitive bid processes.
• Prepare and issue tender documentation in coordination with Engineering, PMO, and Legal and Supply Chain teams.
• Evaluate bids from a commercial and contractual perspective and support supplier selection.
• Ensure procurement activities comply with internal policies and contractual requirements.
• Manage multiple contracts, tenders, and stakeholders simultaneously in a project‑driven environment.
• Support reporting, tracking, and documentation related to contracts and procurement activities.
• Maintain records using company systems and Microsoft Office tools.

• 7+ years experience in contract administration within a procurement or project environment.
• 7+ years experience supporting commercial negotiations through document preparation, version control, and record management.
• 7+ years experience in coordinating approvals, tracking contractual changes, and maintaining audit‑ready records.
• Advanced commercial negotiation skills, including structuring and negotiating complex supplier agreements, managing risk allocation, resolving contractual issues, and achieving outcomes aligned with organizational and project objectives.
• Strong background in preparing, managing, and maintaining contractual and commercial documentation, including contracts, amendments, and tender records.
• Demonstrated experience administering procurement processes, including tender issuance, bid receipt, evaluation documentation, and award records.
• Proven ability to manage large volumes of documentation with a high level of accuracy and attention to detail.
• Familiarity with subcontractor administration, including tracking deliverables, variations, and contractual correspondence.
• Experience working with multiple internal stakeholders in a structured, project‑driven environment.
• Bachelor’s degree in Business Administration or similar preferred.
• Marine or maritime industry experience preferred.
• Strong commercial and contractual awareness.
• Excellent organizational and attention to detail skills.
• Ability to work independently and remain self‑motivated.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook; PowerPoint; SharePoint).
• Ability to operate effectively in a multi‑stakeholder environment.

Founded in 1825, Davie is Canada’s largest shipyard. We build and repair specialized, essential vessels for government and commercial clients. Working at Davie means embracing vast possibilities every day and taking part in an adventure where every project leads to something monumental. It’s about tackling big challenges with creativity, determination, and passion. There’s a real sense of pride in being part of the Davie team.

It’s not just about delivering major projects—it’s about innovation and pushing boundaries to accomplish something truly remarkable. At Davie, we forge the monumental!