Soil Management Administrator

Soil Management Administrator:

Sterling Haulage is a trusted transportation and logistics provider supporting the construction and heavy civil industry across the Greater Toronto Area. As a company of Clearway Group of Companies, we specialize in the safe and efficient hauling of aggregates, soil, and heavy equipment, partnering with contractors to keep projects moving on schedule. At Sterling Haulage, we are committed to safety, reliability, and delivering high-quality service while fostering a strong, team-oriented work environment.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

The Soil Management Administrator will play a critical role in supporting Clearway's civil construction operations by coordinating the documentation, tracking, administration, and regulatory compliance associated with excess soil generated and moved across multiple construction projects.

Working closely with Project Managers, Site Supervisors, Dispatch, Drivers, Accounting, Haulage Contractors, receiving sites, and the Soil Management Director, the Soil Management Administrator will ensure that excess soil movements are properly documented, tracked, and communicated from the point of excavation through transportation and final receiving.

This position requires a highly organized and detail-oriented individual who can manage a high volume of information and competing priorities while maintaining accurate and up-to-date records. The successful candidate will monitor daily soil movements, review soil documentation and receiving-site requirements, assist with hauling coordination, identify missing or inconsistent information, and elevate compliance or operational issues in a timely manner.

Location:

Fresh way Drive, Concord.

Hours of Operations:7:00 am to 6:00 pm (EST)

Compensation:$50,000-$55,000 (Based on skill and experience)

• Assist with the administration and coordination of excess soil management activities across Clearway's active civil construction projects.
• Support compliance with applicable Ontario excess soil management requirements, project-specific requirements, and receiving-site conditions.
• Review soil reports, laboratory results, characterization information, and other supporting documentation to assist in determining appropriate soil management and receiving-site requirements.
• Obtain and maintain letters of acceptance (LOAs) and other required documentation from receiving and dump sites.
• Review receiving-site requirements and communicate any restrictions, conditions, or documentation requirements to the project team.
• Identify when additional soil sampling, testing, documentation, or clarification may be required and elevate to the appropriate internal or external resource.
• Assist with registering applicable project sites on the Excess Soil Registry and maintaining accurate and current project information.
• Maintain organized records of soil documentation, approvals, acceptance letters, tickets, tracking logs, and related correspondence.

• Assist Project Managers with the completion of Clearway's Internal Haulage Checklist at the beginning of each project.
• Create and maintain project/job sites within Clearway's live soil tracking platform.
• Set up project-specific tracking requirements, receiving locations, haulage information, and applicable approvals.
• Obtain and maintain required hauling approvals prior to commencement of soil movements.
• Participate in project handover meetings and take detailed meeting minutes, action items, and follow-ups.
• Provide updates from project handover meetings to the Soil Management Director and relevant project stakeholders.
• Ensure project documentation is complete, accurate, and readily accessible throughout the project lifecycle.

• Perform daily data entry and maintain accurate, up-to-date records of excess soil movements across multiple active projects.
• Monitor the quantity, source, destination, and status of excess soil on a daily basis.
• Maintain live tracking logs for soil movements, hauling activities, receiving sites, and project requirements.
• Reconcile soil movement records and identify discrepancies between truck tickets,…