Administrative Assistant EMPACT

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Active Regular Part-Time Remote, AZ, US

3 days ago Requisition

EMPACT
- Suicide Prevention Center, part of the La Frontera Arizona family, is an industry leading non-profit organization dedicated to providing valued community services and resources for behavioral health counseling, crisis intervention, and suicide prevention since 1987. We are an EEO/AA Employer.

The Administrative Assistant provides administrative support to designated departments/programs by performing clerical and administrative functions including but not limited to coordinating/scheduling meetings and catering, preparing correspondence, compiling data/reports, and supporting various agency events and programs. This position requires the individual to ensure a daily presence in the office as designated by the Director/Manager to ensure fulfill the responsibilities of the position.

This position is to support an annual conference every year in August; therefore, in-office work required four weeks before the conference (full-time availability preferred during that time frame) and full-time on-site required during the week of the week of the conference.
Must be in Maricopa County, Arizona.

• Perform clerical and administrative tasks for designated departments/programs. Effectively manage projects and workload; demonstrate ability to handle multiple priorities in order to meet responsibilities of the position.
• Requires professional and courteous interaction with staff at all levels of the organization.
• Compiles and enters data and updates/maintains databases..
• Prepares, proofreads, edits correspondence, including emails, letters, meeting minutes, reports, marketing content, and other forms of communication.
• Assist in administering various agency events, programs, and projects.
• Attend meetings as assigned. Prepare/retain meeting minutes and arrange for catering as needed. Maintains accurate files of correspondence and administrative documents, meeting and committee minutes.
• Makes meeting and travel arrangements.
• Monitor and ensure appropriate departmental supply levels.

• Effectively manage projects and demonstrate the ability to multi-task in order to meet responsibilities of the position.
• Attend meetings and trainings outside of regularly scheduled work hours as requested.
• Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency.
• Other duties as assigned by supervisor.

• Associate’s degree in Business or related field or combination of specialized training and experience.
• Effective written and verbal communication skills with proven organizational and interpersonal skills.
• Strong analytical and problem solving skills, attention to detail, and independent judgment.
• Working knowledge of Microsoft Office products.
• Ability to juggle multiple projects and make immediate adjustments to work flow/task. Ability to be proactive and anticipate needs.
• Skill in maintaining relationships across all levels of the agency and community.
• Ability to work well under deadline pressure in a fast paced environment supporting several Behavioral Health programs.
• Ability to maintain confidentiality in dealing with issues of a sensitive nature.
• A valid AZ Driver's License with no major infractions in past 39 months is required.

• Demonstrated ability to remain calm in crisis situations, work independently and cooperatively, recognize personal limitations, and…