Administrative Coordinator - Office Vice President

Position: Administrative Coordinator - Office of the Vice President
Job Title:

Administrative Coordinator - Office of the Vice President Job

Location:

LaGuardia Community College Full/Part Time:
Full-Time Regular/Temporary:
Regular POSITION DETAILS Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia’s degree-seeking students are born outside the United States;

they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students. Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees.

Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility – moving low-income students into the middle class and beyond – in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit (Use the "Apply for this Job" box below). to learn more. Reporting to the Senior Vice President for Administration and Finance or as designated, the Administrative Coordinator will provide administrative and clerical support to ensure the smooth operations of the office.

Duties include the coordination and support of planning, design, and construction of design and construction projects of new buildings, additions, and modification to existing buildings.
· Assist with managing office schedules, coordinating meetings, and maintaining departmental calendars;
· Support the implementation of office policies and procedures to improve workflow;
· Assist with onboarding and training of office staff, volunteers, or student workers as needed;
· Maintain organized records, documents, and compliance with institutional policies;
· Track and order material samples and office supplies, ensuring cost-effective procurement;
· Help maintain relationships with internal departments, community organizations, vendors, and stakeholders;
· Provide administrative support for data collection, strategic planning, and new initiatives;
· Assist in resolving operational challenges and implementing office improvements; QUALIFICATIONS Bachelor's Degree required. PREFERRED QUALIFICATIONS
· Bachelor's Degree in a design-, engineering-, or construction-related field.
· Interest or knowledge in interior design, architectural design, construction, engineering, or space planning.
· Understanding and ability to read floor plans for architectural, mechanical, electrical, and plumbing disciplines.
· Strong oral and written communications skills, excellent interpersonal skills, and the ability to work as part of a team handling multiple projects. CUNY TITLE OVERVIEW
· Supports projects, initiatives, and activities that impact an academic or administrative department.
· Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
· Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
· Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
· Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
· Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
· Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
· May supervise office staff and student workers.
· Performs related duties as assigned. Job Title Name:
Administ…