OPS Administrative Assistant II

Job Information

Requisition No: 863180

Position Number:

Pay Plan:
Temp

Salary: $18.74 an hour, 1,920 hours per fiscal year

Working Hours:

8:00am – 5:00pm Monday through Friday, maximum allowable hours per year: 1,920

List of Subordinates Supervised:
None

Residency Requirement:
None

• QUINCY, FL 32351
• MIDWAY, FL 32343

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Florida Fish and Wildlife Conservation Commission

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes, with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and where natural systems support vibrant human communities and a strong economy.

The Division of Habitat & Species Conservation is comprised of six sections and two offices. This position works within the appropriate section or office of the FWC Division of Habitat and Species Conservation.

A high school diploma and six years of professional experience in administrative work. A bachelor’s degree can substitute for four of the six years’ experience.

This OPS position provides clerical and administrative support to staff and regional programs of the Division of Habitat and Species Conservation (HSC); offers inter-divisional secretarial support and assistance through participation as a member of the regional administrative team; and answers questions from callers and office visitors regarding the Commission, its programs, or fish and wildlife conservation. Other activities in support of regional programs include: entering monthly reports into appropriate databases;

preparing, composing and tracking all correspondence (letters, memoranda, permits, applications); researching and assembling data for reports and administrative decisions; assisting staff with questions regarding established policies and procedures to ensure compliance and consistency; processing or submitting invoices, requisitions, purchasing card charges and other administrative paperwork; organizing, maintaining and updating electronic files of all project related activities and personnel records; assisting with hiring and recruitment including advertisements, arranging interviews and completing hiring documents;

tracking and accounting of regional property; maintaining regional SharePoint site; providing routine clerical support including maintaining stocks of office supplies and photocopying; facilitating meeting or travel arrangements; assisting with procurement of commodities and services; serving as liaison with field offices and personnel on administrative and clerical procedures; responding to requests for publications, rules, status of projects and other information; providing assistance to other sections/offices/divisions;

providing excellent customer service, and completing other duties as assigned or needed.

• Knowledge of personal computers, typing, filing and record retention
• Knowledge and basic proficiency with Microsoft applications including Word, Excel, Outlook and Share Point
• Knowledge of office management techniques, proper use of grammar, spelling and punctuation
• Ability to prioritize work assignments, multi-task and work independently
• Ability to compile and disseminate reports and communicate both verbally and in writing with both external and internal customers
• Skills in organization and attention to detail
• Skills in developing and processing correspondence
• Secretarial, accounting or business experience

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at  Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.