OPS Administrative Assistant II

Position Details

Requisition No: 863180

Agency:
Florida Fish and Wildlife Conservation Commission

Working Title:

OPS Administrative Assistant II -

Pay Plan:
Temp

Position Number:

Salary: $18.74 an hour, 1920 hours a fiscal year

Posting Closing Date: 03/29/2026

More than one position may be filled from this requisition.

Location:

Quincy, Gadsden County, NW Region

Supervisor:
Clint Peters

Broadband Code: 43-6011-03

Class

Title:

Administrative Assistant II

Working Hours:

8:00am – 5:00pm Monday through Friday, maximum allowable hours per year: 1,920

List of Subordinates Supervised:
None

Residency Requirement:
None

Employment in this position is contingent upon a satisfactory criminal history record check.

Our organization:
The FWC envisions a Florida where fish and wildlife are abundant and thrive in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and where natural systems support vibrant human communities and a strong economy.

FWC Mission Statement:
Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Our Mission:
Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Values: make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

The Division of Habitat & Species Conservation is comprised of six sections and two offices. This position works within the [insert name of Section/Office (Section or Office acronym)] of the Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation.

A high school diploma and six years of professional experience in administrative work. A bachelor’s degree can substitute for four of the six years’ experience.

Answers to qualifying questions must be validated in application, resume and cover letter.

This OPS position provides clerical and administrative support to staff and regional programs of the Division of Habitat and Species Conservation (HSC); offers inter-divisional secretarial support and assistance through participation as a member of the regional administrative team; and answers questions from callers and office visitors in regards to the Commission, its programs, or fish and wildlife conservation. Other activities in support of regional programs include: entering monthly reports into appropriate databases;

preparing, composing and tracking all correspondence (letters, memoranda, permits, applications); researching and assembling data for reports and administrative decisions; assisting staff with questions regarding established policies and procedures to ensure compliance and consistency; processing or submitting invoices, requisitions, purchasing card charges and other administrative paperwork; organizing, maintaining and updating electronic files of all project related activities and personnel records; assisting with hiring and recruitment including advertisements, arranging interviews and completing hiring documents;

tracking and accounting of regional property; maintaining regional SharePoint site; providing routine clerical support including maintaining stocks of office supplies and photocopying; facilitating meeting or travel arrangements; assisting with procurement of commodities and services; serving as liaison with field offices and personnel on administrative and clerical procedures; responding to requests for publications, rules, status of projects and other information; providing assistance to other sections/offices/divisions;

providing excellent customer service, and completing other duties as assigned or needed.

• Knowledge of personal computers, typing, filing and record retention
• Knowledge and basic proficiency with Microsoft applications including Word, Excel, Outlook and Share Point
• Knowledge of office management techniques, proper use of grammar, spelling and punctuation
• Ability to prioritize work assignments, multi-task and work independently
• Ability to compile and…