Staff Assistant

Description

The staff assistant performs varied and extremely confidential work regarding revocation, parole interviews, clemency investigations and other work related to the Commission. Duties include but are not limited to assisting the Regional Administrator and other staff with the daily operations of the Region.

• Answers the telephone; responds to e-mail inquiries; types, proofreads, and distributes completed reports and documents; coordinates budget information; coordinates staff meetings and takes meeting minutes, maintains filing systems, and purges records in accordance with retention schedules.
• Receives and processes incoming and outgoing mail, screens correspondence and other materials to determine proper handling. Processes incoming bills/invoices in accordance with the State of Florida Prompt Payment law. Maintains office logbooks to be assigned and completed by investigators.
• Prepares routine correspondence for the Regional Administrator; responds to routine requests for information from the public; and assists with the organization of the Regional Administrator’s records and work files.
• Runs FCIC/NCIC criminal history and driver license reports.
• Performs research, prepares reports and briefs the Regional Administrator or other staff regarding the requested information.
• Maintains an updated library of administrative rules, procedure directives, legal opinions, Florida Statutes, agency policies, and other information issued by the Agency Head, Director of Operations, Regional Administrator, and any other policymaker as appropriate; and assists staff in researching and locating information from these sources.
• Performs other duties as required.

• Knowledge of administrative principles and practices.
• Knowledge of standard business formats and styles for letters and business forms.
• Knowledge of correct spelling, punctuation, and grammar usage.
• Skill in using personal computers to compose letters, memoranda, and reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to communicate effectively, verbally, and in writing.
• Ability to type letters, memoranda, and other standard business forms in correct format.

• High school diploma.

Applicants must successfully complete a State and National criminal history check as a condition of employment before beginning employment. Background investigations include fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI); may include local criminal history checks through local law enforcement agencies. Employees are subject to background re‑screening at least every five (5) years.

Pursuant to Florida Law, 110.211

F. S., the State of Florida is an EEO employer.