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Accounts Payable Coordinator - Part Time
Job in
Quincy, Adams County, Illinois, 62301, USA
Listed on 2026-06-02
Listing for:
Home Bank
Part Time
position Listed on 2026-06-02
Job specializations:
-
Accounting
Accounting Assistant, Accounting & Finance, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections -
Finance & Banking
Accounting & Finance, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections
Job Description & How to Apply Below
- Daily receive the order authorizations, bills, invoices, etc. from various departments, mail and email
- Daily work with applicable officers or department managers for bill approval and reconcile approval back to authorizations in accounting policy prior to review
- Daily code each invoice with the appropriate general ledger account and branch code prior to review
- Maintain up-to-date vendor information including a current W9
- Submit bills for approval to Accounts Payable Specialist (if applicable), Controller and CFO for approval prior to payment
- Perform the payment of bank bills through Banktel and complete a payment checklist for each processing run with proper authorizations and dual control
- Assist with the management of the bank's credit card account and Board approved authorities
- Prepare detailed monthly CSI billing comparison reports for Controller and CFO
- Prepare monthly Deluxe waived expense reports for Controller and CFO
- Assist Controller with annual 1099-MISC tax reporting upload for Banktel vendor payments
- Responsible assisting Controller with use tax reporting and submitting
- Assist the Accounting Assistant with the Prepaid & Accrued Expense accounting
- Assist the Accounting Assistant with transitioning fixed assets from accounts payable system to fixed asset system
- Perform other finance or accounting duties as assigned
- Two years Accounts Payable experience
- Above average math aptitude and problem-solving skills
- Strong communications (written and verbal), customer skills & interpersonal skills
- Maintain a working knowledge of applicable IRS, banking laws and regulations and internal policies and procedures related to the job
- Strong computer skills including accounts payable software and Microsoft products
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