Operations Administrative Assistant

TI-Trust, Inc., located in Quincy, Illinois is an Illinois trust company specializing in providing a variety of services to personal trust, farm services, and employee benefit clients, managing over 30 billion dollars in assets. TI-Trust is seeking a detail-oriented Operations Administrative Assistant to support trust, agency, and fiduciary accounts. Become part of a growing company, which was voted in the Top 100 “Best Places to Work in Illinois” 7 years in a row.

This position assists the Executive Vice President of Operations in processing account activity, reconciling balances, maintaining accurate records, and partnering with trust officers to deliver timely, high-quality support.

Wage Range: $20.00/hour - $30.00/hour RESPONSIBILITIES:

Process daily trust account activity, including receipts, disbursements, wire transfers, ACH batches and fee activity.

Settle security trades, manage corporate actions (splits, mergers) and maintain asset records.

Reconcile cash and asset balances, research exceptions, and resolve operational issues promptly.

Establish new accounts, update beneficiary information, and process account closures within the trust accounting system.

Ensure compliance with OFAC, BSA, and internal policies and procedures, including reviewing documentation for proper authorization.

Coordinate with trust officers to provide information, resolve transaction exceptions, ensure accurate processing and responsive support.

Occasionally work with others regarding banking, brokerage, or insurance related transactions or payments.

POSITION

QUALIFICATIONS:

Experience:

Knowledge of transaction processing, reconciliations, and operational controls.

Strong attention to detail, organization and communication skills, proficient in Microsoft Excel, Word, and Outlook.

Experience with trust accounting, custody, or portfolio reporting systems preferred

Education:

High School diploma

Associate’s or Bachelor’s degree in Finance, Accounting or Business preferred.

Other Requirements:

High level of accuracy required in data entry and reconciling large-value transactions.

Demonstrated discretion in handling confidential client and account information.

Ability to manage multiple priorities in a deadline-driven, service-oriented environment.

ABOUT TI-TRUST:

This position offers competitive hourly pay rate with health, vision, and dental benefits available as well as the ability to participate in the 401k and Profit Sharing plan and an opportunity to become an owner through TI-Trust, Inc.'s own Employee Stock Ownership Plan. Be Well @ Work, an employer sponsored medical services program, is provided at no cost to employees. Applications for this challenging position can be submitted at  An Equal Opportunity Employer.
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