Accounts Payable Coordinator - Part Time

Job Details:
Level: Experienced,

Location:

HB Q12 - QUINCY, IL 62301, Position Type:
Part Time, Education Level: High School, Salary Range: $15.00 - $20.00 hourly, Job Shift: Day, Job Category:
Banking. This position is part time, 27-32 hours a week, Monday through Friday - in person, not remote.

• Daily receive the order authorizations, bills, invoices, etc. from various departments, mail and email
• Daily work with applicable officers or department managers for bill approval and reconcile approval back to authorizations in accounting policy prior to review
• Daily code each invoice with the appropriate general ledger account and branch code prior to review
• Maintain up-to-date vendor information including a current W9
• Submit bills for approval to Accounts Payable Specialist (if applicable), Controller and CFO for approval prior to payment
• Perform the payment of bank bills through Banktel and complete a payment checklist for each processing run with proper authorizations and dual control
• Assist with the management of the bank's credit card account and Board approved authorities
• Prepare detailed monthly CSI billing comparison reports for Controller and CFO
• Prepare monthly Deluxe waived expense reports for Controller and CFO
• Assist Controller with annual 1099-MISC tax reporting upload for Banktel vendor payments
• Responsible assisting Controller with use tax reporting and submitting
• Assist the Accounting Assistant with the Prepaid & Accrued Expense accounting
• Assist the Accounting Assistant with transitioning fixed assets from accounts payable system to fixed asset system
• Perform other finance or accounting duties as assigned

• Two years Accounts Payable experience
• Above average math aptitude and problem-solving skills
• Strong communications (written and verbal), customer skills & interpersonal skills
• Maintain a working knowledge of applicable IRS, banking laws and regulations and internal policies and procedures related to the job
• Strong computer skills including accounts payable software and Microsoft products