Executive Director

Reports to: Quincy Public Library Board of Directors
Position Status: Full-time, Exempt
Compensation: $90,000 – $100,000

Quincy Public Library (QPL) in Quincy, Illinois is searching for a new Executive Director to lead our 138‑year‑old library as we navigate a potential transition to a district library model, integrate our new mobile library into our services, and continue serving our community by providing access to books, materials, programming, and a range of offerings that support lifelong learning, cultural enrichment, and recreational needs.

• Develop and steward a culture that centers community members and library patrons.
• Build alignment across the organization to further strategic goals.
• Make effective, evidence‑based, timely decisions and communicate decisions clearly.
• Anticipate change and be ready to make necessary adaptations.

• Report regularly to the nine‑member Board of Directors (BOD) on QPL’s finances, operations, collections, challenges, and administrative matters.
• Advise the BOD on policies, procedures, and all facets of the library’s operations.
• Work with the BOD on establishing and implementing a long‑range strategic plan.
• Attend all board and committee meetings in an ex officio capacity.
• Prepare meeting agendas with the board president and committee chairs.
• Facilitate education of board members (e.g., confidentiality of records, open meetings law, FLSA).
• Seek and accept ideas, suggestions, and feedback from the BOD.
• Provide orientation to new board members.
• Understand the roles of the Executive Director and the BOD in creating and implementing policy.
• Fulfill executive and administrative responsibilities for the Quincy Public Library Foundation (QPL’s 501(c)(3)) and the Townships of Quincy Area Public Library District.

• Create a vision that positions QPL as innovative and forward‑thinking in collections, services, and programming.
• Oversee collections, circulation, reference, and programming functions.
• Implement policies adopted by the BOD.
• Develop and implement plans for extending library services.
• Oversee selection, purchasing, processing, maintenance, and deselection of all library materials in accordance with approved policy.
• Stay current on new materials and understand community needs through professional literature and patron engagement.
• Direct recruitment, selection, and supervision of staff.
• Coordinate training and annual evaluations.
• Develop staff growth and retention initiatives and ensure adequate budgetary support.
• Work closely with department leads, delegating responsibilities appropriately.
• Inspire staff and foster a motivated workplace culture.
• Periodically analyze staffing with the goal of adjusting or creating positions as needed.
• Ensure thorough onboarding, including mission, goals, policies, services, and job responsibilities.
• Assign job duties and schedule staff hours and vacation.
• Address performance issues promptly, directly, and fairly.

• Prepare regular reports summarizing progress, statistics, challenges, and future needs.
• Submit monthly reports to the Library Board and additional reports as required by agencies.
• Oversee all financial operations including budgeting, cash flow, reporting, audits, and internal controls.
• Ensure funds are spent appropriately and in the interest of the library and its patrons.
• Provide the BOD with accurate, clear monthly financial statements.
• Make well‑supported budget recommendations.

• Oversee care, maintenance, appearance, and security of the building and property.
• Keep the BOD updated on facility needs and special projects.

• Implement an active public relations program that advocates for QPL.
• Serve as the public face of the library to patrons, officials, and media.
• Build relationships with the City of Quincy, City Council, residents, media, and community organizations.
• Communicate and coordinate with Friends of the Library.
• Communicate the value of QPL to the community, highlighting educational, cultural, and economic contributions.
• Encourage and promote staff involvement in…