Accounts Payable Specialist

Quincy, MA
Granite City Electric Supply Company-Quincy
19 Quincy Ave
Quincy, MA 02169, USA

Granite City Electric Supply is the area's premier electrical distributor serving electrical contractors as well as residential, commercial and industrial customers for over 100 years. With branches covering Massachusetts, Rhode Island, New Hampshire, Vermont, New York, and Connecticut, we are the largest regional independent electrical supply company and the official distributor of electrical supplies to the Boston Red Sox.

Summary:

Reporting to the Accounts Payable Manager, the Accounts Payable (AP) Specialists will review, process, and reconcile company's financial obligations to vendors and suppliers. Key duties include processing and verifying invoices, matching purchase orders, preparing disbursements, reconciling vendor statements, and ensuring compliance with internal accounting. Responsibilities are coordinated within the accounts payable team. Position requires initiative, independent thinking, attention to detail and good judgment.

The starting salary for this role is $52,000 but is flexible, commiserate with candidate experience.

Position Summary:

Granite City Electric is looking to hire an Accounts Payable Specialist for our Quincy, MA team. Reporting to the Accounts Payable Manager, the Accounts Payable Specialist is required to handle multiple administrative and processing duties daily in support of the accounts payable function. Position requires initiative, independent thinking, problem solving skills and good judgment.

Essential Position Functions:

• Image and distribute all incoming invoices.
• Process and reconcile vendor invoices received into an AP shared mailbox.
• Route invoices for approvals to appropriate personnel/department.
• Monitor and follow up on outstanding approvals.
• Reconcile invoices in an accurate and timely manner to meet deadlines.
• Understand GL coding of expense invoices.
• Process freight invoices allocating appropriate costs to customer billings.
• Match invoices (manual & EDI) to purchase orders (2-way or 3-way matching)
• Review vendor statements and resolve all discrepancies.
• Respond to and resolve vendor inquiries.
• Assist with special projects and prepare reports as appropriate.

Position Requirements:

• Embrace GCE core values;
  Pride, Accountability, Integrity and Respect and apply to each business interaction; internal and external. Reliable and punctual.
• Basic understanding of accounting functions.
• Familiarity with computerized payables systems to include EDI invoicing.
• Knowledge of Microsoft Office products including MS Outlook, Word and Excel.
• Ability to accurately and efficiently process data.
• Must be able to work independently.
• Ability to coordinate activities and efforts within a team oriented environment.
• Strong attention to detail and organization.
• Good time management and prioritizing skills.
• Ability to meet assigned deadlines.
• Ability to handle confidential information.
• Ability to work required hours and additional time as may be necessary to meet reporting requirements.
• This position is in office at our Quincy, MA location - no hybrid or remote flexibility.

Education and/or

Experience:

• Degree in Accounting, Finance, or related field; and/or minimum of 3-5 years of accounting experience including accounts payable.
• Equivalent education or experience may be substituted for any of the above.

Granite City offers competitive wages, great benefits including medical, dental, vision, life, STD/LTD, 401k, vacation, holiday, sick and more! Join our team and work among the best in the industry!

We are an equal opportunity employer. Minority/Female/Disabled/Veteran

Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.

This employer uses E-Verify.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.