Bilingual Office Support Specialist

Job Title:
Bilingual Office Support Specialist
Location: Quincy, MA 02171
Duration: 06+ Months
Shift: Monday - Friday

Summary: Temporary Full-time Bilingual (Spanish) Administrative Assistant to support the Quincy regional office for both front desk coverage and administrative support.

The Temporary Bilingual Administrative Assistant will report directly to the Quincy Office Manager. They will serve as the primary coverage or back up coverage for the Office Manager in the office. On days that the Office Manager is in the office, the Temporary Bilingual Administrative Assistant will serve as the primary front desk coverage. The Office Manager will cover breaks for the Temporary Bilingual Administrative Assistant.

Detailed Statement of Duties and Responsibilities:

• Performs receptionist responsibilities including:
• Greets callers warmly and ascertain reason for calling
• Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
• Greets visitors at the regional office and ensures appropriate personnel are notified
• Performs general clerical functions to support the regional office including:
• Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
• Maintaining familiarity with office equipment and points of contact for additional support
• Maintaining appropriate stock of office supplies
• Coordinating the use of meeting space for trainings and meetings
• Manage conference room calendars
• Set-up and break-down rooms before and after meetings
• Other duties as assigned