Bilingual Administrative Assistant - Spanish

Fluent in English and Spanish

The Temporary Bilingual Administrative Assistant will report directly to the EEC Quincy Office Manager. They will serve as the primary coverage or back up coverage for the Office Manager in the office. On days that the Office Manager is in the office, the Temporary Bilingual Administrative Assistant will serve as the primary front desk coverage. The Office Manager will cover breaks for the Temporary Bilingual Administrative Assistant.

• Performs receptionist responsibilities: greets callers warmly and ascertains reason for calling
• Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
• Greets visitors at the regional office and ensures appropriate personnel are notified
• Performs general clerical functions to support the regional office: handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
• Maintains familiarity with office equipment and points of contact for additional support
• Maintains appropriate stock of office supplies
• Coordinates the use of meeting space for trainings and meetings
• Manages conference room calendars
• Sets up and breaks down rooms before and after meetings
• Other duties as assigned