Sr. Admin Assistant Job Quincy area,Massachusetts USA,Administrative/Clerical

Executive Assistant

Key Responsibilities

Provide clerical and administrative support to top management personnel at the executive level

Assist executive by relieving them of complex details and advanced administrative duties

Create standard spreadsheets, database, and word processing software to plan and lay out reports and statistical tables

May attend meetings to act as a recorder and to coordinate follow-up actions

Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy

Gather, assemble, and analyze information and data from a wide variety of sources. Prepare reports, manuals, agendas, correspondence, and memoranda

Refer routine matters to appropriate parties for action and follow up to insure proper disposition

Compose own correspondence, as well as correspondence for executives. Type departmental letters, memos, and statistical reports. Review typed materials for content and accuracy

Plan and schedule executive meetings, including location, travel, accommodations, dining services, and other related details

Screen and answer telephone calls, address questions and resolve issues when appropriate

Maintain calendars, daily schedules, and set up office filing system

Perform independent work that requires determination of stated goals, implementing solutions, and making best use of available resources

Monitor department budget to compare actual expenses against budget and prepare variance reports

Independently investigate assigned problems determining method of research, data requirements, and analysis techniques

Resolve questions or problems relating to office operations, tracking systems, and Company policies and procedures. Review with supervisor recommended solutions to sensitive or difficult problems

Require a working knowledge of data that flows through the department in order to initiate a process or correct/update data in analytical reports such as new product data or revenue data

Requirements

Proficient in MS Office
Excellent communication, time management and collaboration skills
Sound time management skills and detailed oriented
Some business/office experience required

Our current reasonable and good faith estimate of the annual salary or hourly wage range for this position is approximately $60,000 ($31.84 an hour) - $70,000 ($37.14 an hour) based on a variety of factors including, but not limited to, relevant skills and experience, educational background and certifications, performance and qualifications, market demand for the role and other organizational needs.

Please note:

The advertised pay range is not a guarantee or promise of a specific wage