Development Coordinator, NA

About Vantage Data Centers Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview This role is in alignment with our flexible work policy (3 days on site required, 2 days flexible) based at any of our current locations in Phoenix, AZ – Santa Clara, CA – Denver, CO – Reno, NV – New Albany, OH – San Antonio, TX – Shackelford County, TX – Ashburn, VA – Sterling, VA – Port Washington, WIVantage is seeking a highly motivated, diligent, and hands-on New Site Development Project Coordinator to manage the administrative planning, reporting, and support of our North America Data Center projects.

This role is critical in ensuring the successful development and execution of complex projects. The New Site Development Project Coordinator will collaborate with internal and external teams to ensure timely and efficient completion of project administration tasks. This person will be responsible for regular coordination with Market Development, Power Planning, Design, Finance, and Legal internal teams. The New Site Development Project Coordinator will be required to keep pace with Vantage’s strategic land acquisition and leasing goals, including enhancing Vantage’s administrative and contractual processes.

Essential Job Functions Project Coordination:

Support organization of diligence documents & information

Track and organize incoming project documents from external and internal team members, document receipt of deliverables and share documents to team members as needed

Coordinate and schedule project meetings, create meeting agendas, take and distribute meeting minutes

Coordinate the flow of information to project stakeholders regarding contract and PO statuses, to ensure rapid execution of project contracts, POs and invoices

Contract Management:

Manage the contract process from start to execution, including project specific contracts and vendor agreements, and maintain accurate records of contracts and vendor commitments

Maintain accurate records of vendor contracts, sharing executed contracts to appropriate shareholders when needed, and document contract status

Purchase Order Management:

Create, review, and process POs for new site development projects

Ensure compliance with internal workflows

Verify project budgets are up to date and accurate. Verify budget and budget commitments with Development Manager throughout the project duration

Maintain accurate documentation for approvals and financial tracking (FARF, MORB Tracker, etc.)Vendor Onboarding:

Facilitate the initial NDA and initial contracting process and negotiation discussions for new vendors, collaborate with involved parties to ensure contract execution in a timely manner

Facilitate Third Party Risk Management (TPRM) submissions and reviews for new vendors, monitor and track the review process end-to-end, and ensure timely receipt of required documentation

Collaboration and Communication:

Work closely with internal team members, specifically Development Managers and respective Assistant Development Managers, design and engineering, energy and construction teams, as well as external vendors, to ensure the rapid execution of project contracts

Coordinate the flow of information between all stakeholders, including internal leadership, ensuring that project updates, risks and requirements are communicated effectively

Reporting and Documentation:

Ensure project compliance with Vantage’s document control procedures and filing specifications, maintaining accurate and organized project documentation.

Ensure that all project documents are easily accessible to team members and stakeholders while complying with VDC confidentiality policies

Additional Duties:

Handle additional duties assigned by management.

Job Requirements Combination of education and/or proven experience as a Project Coordinator…