Project Coordinator

Overview

Part Time or Full Time Candidates Welcome + Great benefits + Variety + Great Team!

This Jobot Job is hosted by Chelsea Piekarski

Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.

Salary $60,000 - $75,000 per year

We are a specialized contractor supporting complex, highly regulated construction and retrofit projects across the Midwest and surrounding regions. Our work requires precision, strong documentation, and close coordination between office staff, project teams, and field personnel. Clients rely on us for dependable execution in environments where accuracy, compliance, and organization matter.

• Be the operational backbone of a trusted, specialized contractor
• Small team where your contribution is highly visible
• Flexible work schedule and autonomy in how you manage your workload
• Impactful work supporting mission-critical infrastructure projects
• Leadership that values organization, reliability, and professional kindness

We are seeking a highly organized, detail-oriented Office Coordinator / Project Coordinator to support daily office operations and project documentation. This role acts as the organizational hub for a small team, ensuring smooth communication, accurate documentation, and tight coordination between office staff and field personnel.

• Primary point of contact for phone, email, and office inquiries
• Maintain office organization, supplies, filing systems, and document control
• Prepare, format, and distribute correspondence, reports, and internal documents
• Manage calendars, schedules, and meeting coordination
• Assist project teams with submittals, RFIs, change orders, meeting minutes, and closeout packages
• Track and file project documentation (digital and physical)
• Coordinate deliveries, vendor interactions, and shipping documentation
• Support purchasing tasks, vendor invoices, receipts, and basic job cost follow-up
• Maintain confidentiality of company records and client information

• 2+ years experience in administrative, coordinator, or similar support role
• Exceptional organizational and detail skills
• Strong written and verbal communication
• Ability to support multiple people and priorities
• Proficiency in Microsoft Office

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

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