Administrative Assistant Job in Racine, WI

Administrative Assistant

We are looking for an Administrative Assistant to support senior leadership and help keep daily operations running smoothly. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong organizational skills, effective communication, and the ability to manage multiple priorities with professionalism and discretion. In this role, you will partner closely with executive leaders, coordinate key administrative activities, and contribute to a well-organized, responsive office environment.

Responsibilities:

• Provide high-level administrative support to executive leadership, including preparing correspondence, reports, meeting materials, and other business documents.
• Coordinate calendars, meeting requests, travel plans, and lodging arrangements to ensure efficient scheduling and execution of leadership activities.
• Welcome visitors, respond to incoming inquiries, and route questions to the appropriate team members or departments.
• Record meeting notes, assemble agendas, and support board, committee, and executive meetings with accurate documentation and follow-through.
• Monitor budgets, process purchase orders and invoices, and work with internal teams to help maintain compliance with financial procedures.
• Track operational requests such as bids, estimates, work orders, and vendor documentation while helping move projects forward in a timely manner.
• Order, manage, and distribute office and operational supplies, including items needed across multiple locations.
• Support hosted meetings and special events by handling logistics, room preparation, hospitality, and communication details.
• Maintain organized files, update mailing lists, process incoming and outgoing mail, and operate standard office equipment as needed.
• Travel to sites when necessary to assist with deliveries, meeting setup, or project-related coordination.