Purchasing Agent

Procurement Manager

Manage the operations of the purchasing function within the Finance Department, including the procurement of County products, goods, and services.

Implement, maintain, and ensure compliance with the Racine County Procurement ordinance (Chapter 7, Article VIII)

Identify opportunities to create new policies/procedures to support procurement ordinance

Monitor status of authorized purchase orders and/or contracts including annual opening or closing of applicable purchase orders

Provide expertise to departments by attending procurement-related meetings as needed

Identify and implement cost saving projects in cooperation with county departments

Manage RFP process to ensure compliance and timely execution

Participate in supplier selection process for request for proposals (RFPs) reviewing factors such as price, quality, and support

Monitor expiration of County contracts and purchase orders; work with departments to submit updates if applicable

Evaluate contracts to ensure that requirements are met and comply with County policies

Coordinate and schedule training and product review sessions involving vendors and appropriate county staff

Administer and manage County's online business accounts

Administer the County's P-Card program including training for new cardholders

Reconcile p-card limits and authorizations listed with bank, with those reflected in financial system to ensure accuracy

Maintain all procurement documents, manually and/or electronically, filing confidential data as required

Work with departments and/or vendors to resolve routine procurement issues in a timely and efficient manner

Conduct market analysis/research to ensure cost effective and competitive pricing regarding County supply purchases

Proof contracts to ensure proper entry into the financial system

Provide cost estimates to County departments for capital budget requests

Coordinate the inventory and disposal of County's surplus office furniture and equipment

Identify process improvements to streamline County purchasing processes

Supervision Received:
Receives general supervision from the Assistant Finance Director.

A Bachelor's Degree in Finance, Accounting, or Business Management, or a related field from an accredited college or university.

Five (5) years progressively responsible work experience in purchasing, preferably with public purchasing or purchasing for government reimbursements and accounting experience.

Any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities.

Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) certification, or other professional management certification preferred.

Ability to effectively communicate at all levels

Excellent oral and written communication skills

Good organizational skills.

Proficient data analysis skills

Ability to identify process improvement opportunities

Familiarity with purchasing and accounting, using Tyler Munis system desirable.

Proficient in Microsoft Excel and Word