Materials Specialist

Job Summary

The Materials Specialist provides operational support to ensure the materials schedule is maintained and communicated; inbound materials comply with documentation and conformity standards; security and accuracy of the inventory; and accurate material issuance and traceability to the end product. In addition, the Materials Specialist manages ERP transactions (Job Order, Rework Order, VRMA).

An individual in this position must be able to successfully perform the duties and responsibilities listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Other duties as assigned.

• Confirm all inbound materials are supported by the required supplier certifications, labeled and identified correctly to clearly support material traceability and conformance.
• Manage all aspects of international shipping logistics, ensuring strict compliance with customs regulations, export controls, and international trade laws; accurately prepare complex international documentation, including commercial invoices, packing lists, and certificates of origin.
• Ensure materials are segregated from conforming material and clearly identified throughout the conforming verification.
• Ensure conforming materials are segregated in a secure and access controlled area that conforms to FAA storage requirements.
• Responsible for daily inventory accuracy including the support of periodic physical or cycle count inventories to ensure accounting and operational accuracy.
• Support the issuance of materials to ensure the accuracy of the inventory and traceability of all materials to the end product.
• Support the control and segregation of non-conforming materials (NCM) and participate in the Material Review Board (MRB) disposition on NCM.
• Responsible for all shipping activity including preparing and printing labels; assembling and filling boxes or other cartons; arranging for shipping each package.
• Support related quality and purchasing requirements as assigned.
• Support systemic ERP Movements.
• Pick up/drop off expedited materials to suppliers.
• Maintain spreadsheet of R&D materials not in inventory.
• Manage the relationship with freight forwarder to ensure all inbound/outbound international shipments are coordinated.
• Analyze shipping data to reduce freight expenditure and improve delivery speed.
• Assist with problem resolution in regards to shipping discrepancies and logistics obstacles.
• Process ECNs, assist with the creation of job orders, and fulfill job orders.
• Manage the electronic filing system for shipping documents. Scan all packing lists, certification documents, drawings, etc. into a shared folder/file.

Required:

• Education:
  
  Associate degree in Supply Chain Management, Logistics, Materials Management, or a related technical field. Equivalent relevant professional experience will be considered.
• Experience & Pathways:
  Must meet one of the following experience criteria:
  • A minimum of 2 years of successful internal experience within Delta Hawk, combined with at least 2 years of prior experience in a production, manufacturing, or inventory control role.
  • A minimum of 3 to 5 years of external experience in a materials coordination, logistics, or inventory control role within an FAA-regulated, AS9100, ISO 9001, or similarly strict quality management environment.
• Technical
  
  Skills:
  
  High proficiency using ERP/MRP systems (handling job orders, inventory tracking, and systemic movements) and MS Office (Excel, Word, PowerPoint).
• Logistics & International Shipping:
  Direct experience preparing shipping documentation, navigating logistics obstacles, and coordinating with freight forwarders for domestic and international shipments.
• Licensing & Compliance:
  Possess a valid driver’s license and a valid forklift license (or the ability to quickly obtain a forklift certification upon hire).
• Core Competencies:
  
  Strong organizational and multi-tasking skills; ability to communicate clearly and effectively with both internal departments and external suppliers.

Preferred:

• Certifications:
  
  ASCM/APICS (CPIM, CSCP) or ISM (CPSM) professional designations.
• Industry Expertise:
  Strong working…