Receiving Clerk

Job Title: Receiving Clerk

Reports to: Operations Leader

Location: Racine, WI

Company: Vista Apex Solutions

Vista Apex Solutions  is a purpose-driven, clinician-focused healthcare platform bringing together leading dental brands, including Vista Apex,Perio Protect, andPerio

Sciences. Our mission is to develop meaningful products that enhance clinicians’ treatment options and improve patient outcomes. With a value-added approach across R&D, operations, and customer experience.

We empower clinicians to deliver confident, consistent, and elevated care.

At our core, weoperatethrough five foundational pillars— Product Development + Clinician Involvement, Treatment Refinement + Simplified Workflow, Expanding Innovations + Trusted Partnerships, Inspired Foresight and Quality Assured + Personal Connections —guiding our approach to innovation, collaboration, and long-term partnership.

The Receiving Clerk is responsible for managing all incoming shipments, verifying documentation, and maintaining accurate inventory of materials to support efficient plant operations. This role involves segregating and inspecting incoming goods, documenting any shortages or discrepancies, and routing materials to designated storage or production locations. The position also ensures the accuracy of Work Orders picked and pulled for production use.

Operating in a regulated manufacturing environment, all warehouse activities must strictly comply with established shipping and warehouse procedures, adhering to the company’s Quality Management System and Manufacturing Standards in accordance with ISO 13485. The ideal candidate is organized, detail-oriented, and comfortable working with inventory systems and receiving documentation across a high-mix, fast-paced warehouse environment.

• Unload incoming shipments from trucks safely and efficiently
• Verify all incoming shipments against purchase orders and packing slips for accuracy
• Record receipt of all purchased inventory and supplies into the inventory management system (Fishbowl), including lot numbers and quantities
• Inspect incoming materials and components for quantity accuracy and damage; document and report shortages, discrepancies, or non-conformances
• Segregate, palletize, and prepare boxes and materials for storage or production use
• Transport pallets and materials from the receiving area to designated warehouse storage locations
• Apply quarantine labels and route materials to appropriate inspection or storage locations in accordance with receiving SOPs
• Maintain lot traceability records for all received materials in compliance with ISO 13485 requirements
• Ensure timely, accurate, and organized flow of materials to the production floor
• Pick and pull Work Orders accurately to support production schedules
• Coordinate with the Purchasing and Production teams to communicate delivery status, shortages, or damaged goods
• Process and file receiving documentation including certificates of analysis (COAs), packing slips, and delivery receipts
• Remove products from machines or workstations and transport them to the next step in the finishing process or return to stock
• Conduct regular housekeeping of the receiving dock, staging areas, and work areas, including emptying waste barrels, to maintain a safe and audit-ready environment
• Assist with periodic physical inventory counts and cycle counts as directed
• Operate powered industrial equipment such as pallet jacks or hand trucks to move materials safely within the warehouse
• Follow all standard operating procedures (SOPs) consistently
• Perform other duties as assigned to support warehouse and production operations

• Ability to maintain organization and attention to detail in a fast-paced environment
• Basic math, reading, writing, and comprehension skills in English
• Experience with inventory management or ERP systems (e.g., Fishbowl) preferred; ability to accurately enter and retrieve data
• Skilled in operating basic warehouse equipment, such as pallet jacks
• Proficient in basic computer skills, including email and standard software applications
• Adaptable to new processes, procedures, and technologies
• A…