Veeva Promomats Specialist

Join a Global Leader in Workforce Solutions - Net2

Source Inc.

Net2

Source Inc. isn't just another staffing company—we're a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 34 countries with a global team of 5,500+. Our mission? Right Talent. Right Time. Right Place. Right Price.

The Veeva Promo Mats Specialist (Intermediate) is responsible for end-to-end management of content submissions into Veeva Promo Mats. This role focuses on preparing materials from the design environment, creating PDFs, uploading and tagging assets, and managing review and approval workflows. The specialist will actively engage with digital leads and cross-functional review teams, track progress, and remove barriers to ensure timely, compliant approvals in a structured, process-driven environment.

• Generate review-ready PDFs from the design environment (Figma) following internal guidelines
• Ensure PDFs are accurate, complete, and aligned with approved design and content standards

• Upload PDFs into Veeva Promo Mats as the primary rendition for review
• Create and/or assign document numbers
• Apply required document metadata and tags (product, asset type, channel, country, lifecycle stage)
• Maintain consistency with internal naming conventions and folder structures

• Initiate and manage review workflows in Promo Mats
• Route materials to appropriate review teams (Medical, Legal, Regulatory, Compliance, Marketing)
• Engage proactively with digital leads and stakeholders to confirm requirements and timelines
• Monitor review status and follow up with reviewers to maintain momentum
• Escalate issues or delays to the Veeva support squad or relevant stakeholders

• Maintain and update project trackers with submission status, key dates, and next steps
• Identify and resolve submission or workflow barriers by partnering with review teams and digital leads

• Develop strong understanding of Promo Mats configuration, workflows, naming conventions, and approval rules
• Flag recurring issues and suggest process improvements
• Share feedback with the Veeva support squad and digital leads

• Bachelor's degree in Business, Marketing, Communications, Life Sciences, IT, or related field, or equivalent relevant experience
• 2-4 years of experience in content operations, marketing operations, digital production, or a similar role
• Hands‑on experience with Veeva Promo Mats, including document uploads, workflow initiation, metadata application, and status tracking
• Experience working with PDFs and digital assets from design or content creation environments

• Experience in a regulated industry (pharmaceuticals, biotech, or healthcare)
• Exposure to promotional or medical review processes (MLR, PRC, or equivalent)
• Experience collaborating with digital leads, brand teams, and review committees
• Experience maintaining trackers and workflow status reports

• Strong attention to detail and accuracy
• Ability to quickly learn system configurations and process rules
• Excellent organizational and time‑management skills
• Clear, professional communication skills
• Proactive problem‑solving mindset
• Comfort working in compliance-focused, process-driven environments

We believe in more than just jobs—we build careers. At Net2

Source, we champion leadership at all levels, celebrate diverse perspectives, and empower you to make an impact.

Net2

Source is an equal opportunity employer, committed to creating a workplace where diverse talents and perspectives are valued. Employment decisions are based on merit.

Apply Now