Legal Assistant Job Rahway area,New Jersey USA,Law/Legal

Position:
Corporate Legal Assistant

Location:

New Jersey (Hybrid Work Model)

For Our Client:
Join our client's Corporate Department as a full-time Executive Legal Assistant. In this role, you will report directly to the department Co-Chair while supporting up to four attorneys. You will manage practice operations, coordinate calendars, and ensure seamless client services across multiple attorneys. This position requires a proactive approach to handling administrative tasks, anticipating and resolving issues, and keeping all attorneys updated on project statuses to maintain efficient workflows.

Responsibilities:

Serve as the primary point of contact for client relationships.
Recommend and implement process improvements to enhance service quality, efficiency, and client responsiveness.
Develop and manage systems for tracking assignments, workflows, and legal file statuses to meet deadlines and ensure timely follow-up actions.
Communicate effectively with clients and internal teams, including training and supporting Salesforce users, managing data, running reports, and maintaining security.
Oversee workflow and assignments in collaboration with Department Attorneys, managing the opening of files and related procedures.
Monitor billing, update the legal team on pertinent bills, and assist with accounts receivable collection.
Support marketing efforts, including creating social media content, presentation materials, and assisting with speaking engagements.
Process invoices for payment, maintain calendars, schedule meetings, and update Constant Contact/Hub Spot lists.
Participate in various projects and initiatives and assist in training new hires.

Qualifications:

Minimum of 3 years of experience performing legal support tasks, preferably in Corporate Law and Corporate Transactions.
Bachelor's degree from an accredited institution, focusing on legal studies or a related field.
Proficiency in MS Word, Excel, and Outlook, with the ability to quickly adapt to other applications; intermediate to advanced computer skills, including experience with document management systems (Net Documents preferred).
Demonstrated action-oriented approach with sound judgment in a fast-paced, high-growth legal environment.
Exceptional organizational and communication skills, both written and verbal, with a keen attention to detail and strong proofreading skills.
Ability to work independently, manage multiple projects simultaneously, meet deadlines consistently, and maintain a professional demeanor to communicate clearly, calmly, and concisely.

The Perks:

Competitive Salary & Comprehensive Benefits Package.
Ongoing Opportunities for Professional Growth and Development.
Immerse Yourself in a Collaborative and Supportive Work Environment, Recognizing and Celebrating Individual Contributions.
Make a Substantial Impact Within Our Esteemed Law Firm.


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