Accounting & Asset Management Assistant

In-person role supporting Asset Managers and CFO with day-to-day accounting operations and asset management coordination across a portfolio of 60+ commercial properties managed through third-party property management firms. This position combines hands‑on accounting support with investor and tenant communication responsibilities. Reports directly to CFO.

• Commercial real estate or property management experience
• Multi-entity bookkeeping experience
• Experience with investor portals or investor relations platforms
• Quick Books or similar accounting software
• Familiarity with property management software (Yardi, etc.)

• Process accounts payable, vendor invoices, and expense allocations across multiple properties and entities
• Perform monthly bank reconciliations for operating accounts across multiple LLCs and partnerships
• Support CAM reconciliations, rent tracking, and property-level expense reporting
• Assist with month-end and year-end accounting activities, including reconciliations and supporting schedules
• Manage vendor payments to contractors, engineers, and service providers
• Maintain accurate and organized physical and digital accounting records
• Assist with investor distribution processing and tracking
• Support partnership-level expense allocation and reporting
• Organize documentation for tax preparation and coordinate with external accounting firms
• Review monthly property management reports and highlight variances, unusual expenses, and items requiring CFO attention
• Track property-level budgets and flag actual expenses against projections
• Post investor communications, reports, and updates to the investor portal in a timely manner
• Ensure timely delivery of investor notices, including distribution letters, K-1 availability, and other required communications
• Draft and coordinate tenant communications as directed by the CFO
• Manage accounts receivable follow-up and tenant collections, including tracking outstanding balances and escalating delinquencies
• Coordinate directly with third-party property managers regarding accounting questions, discrepancies, and tenant payment issues
• Track recurring deadlines related to investor reporting and tenant notices and ensure timely completion

• 5+ years of experience in accounting, bookkeeping, or finance support
• Understanding of basic accounting principles (debits/credits, accruals, reconciliations)
• Proficiency in Excel and familiarity with accounting software
• Ability to work independently and manage priorities
• Discretion and professionalism with confidential financial information