Accounts Payable Coordinator

Primary Function

Maintains control of payable transactions, maximizing company profits and ensuring timely remittance and accurate reporting of company payables.

• Maintains the online master vendor file and prepares applications for vendor credit
• Assists vendors with inquiries regarding account status and activity
• Enters vendor invoices into the system for payment, reviewing for accuracy of amounts and remittance information
• Determines and adjusts invoice payment dates in accordance with vendor payment terms
• Sets up and applies available discounts based on vendor terms

• Reconciles monthly vendor statements and resolves discrepancies, including requesting copies of past‑due invoices
• Monitors open payables and credit balance accounts
• Requests refunds from vendors for credit balances when applicable

• Processes customer requests related to accounts receivable credit balances

• Provides backup support for other Accounts Payable Coordinators as needed

• High school diploma required.

• 0-2+ years accounting and bookkeeping experience.

• Must be able to sit for long periods.
• Must be able to see (regularly or corrective).
• Must be able to key for extensive periods of time.

• 10 key calculator experience
• Accurate and quick data entry skills required
• Must be available for overtime as necessary

Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.