Trust Administrator

Job Description

This position is responsible for monitoring and reconciling all transactions for money received and processed through our client trust accounts, ensuring compliance with prescribed policies and procedures and maintaining controls to safeguard client assets. It also handles daily and monthly payment and bank reconciliations.

• Reconcile monthly trust accounts statements with the bank as well as the system account balance
• Post all funds received each day to the individual client accounts
• Pull client remittance reports and cost invoices to send as per work standards
• Create a web pay report to import in the system as well as one for daily payment postings
• Cut cost checks for all legal filings according to each client’s standards
• Prepare a daily deposit reconciliation file for all payments received
• Perform daily imaging of all payments received and scan each into the appropriate file
• Reverse all cost checks received daily and code accordingly
• Prepare and consolidate information and support documentation for client audits as needed
• Pay invoices weekly for e‑filing fees, Fed Ex fees and certified mail receipts
• Review, prepare and make daily deposits electronically for each client trust account
• Reconcile and pay client cost and fee invoices as received
• Assist with financial task and trust account projects as needed

• Accounting/Finance BA Degree is preferred
• Basic understanding of accounting processes (ledgers, credits and debits)
• Advanced mathematical skills are required
• Intermediate skills in Microsoft Office, strong Excel experience required
• 1+ years experience in finance or accounting
• Ability to work in a team environment
• Good verbal and written communication skills, legible handwriting
• Strong ability to process large volume of work efficiently and precisely
• Proven ability to multitask and prioritize workflow
• Proficient organizational skills and strong attention to detail

Competitive salaries, quality benefit programs, and flexible work hours.