AR & Legal Admin

Accounts Receivable / Accounts Payable (AR/AP) Specialist — Property Management

Location: Columbus, OH

Department: Accounting/Finance

Employment Type: Full-Time On-Site

The AR/AP Specialist role is responsible for managing the full cycle of accounts receivable and accounts payable across a portfolio of properties. This role ensures accurate, timely processing of vendor payments and tenant billing, maintains clean ledgers, and supports the property accounting team with month‑end close and reporting.

• Generate and issue tenant statements.
• Post charges, utility reimbursements, and miscellaneous fees.
• Monitor delinquent accounts, generate aging reports, and execute collection notices per company policy and lease terms.
• Process and post tenant rent payments accurately and timely.
• Track incoming payments and reconcile AR accounts by property on a regular schedule.
• Coordinate with property managers on lease‑related billing adjustments (renewals, move‑outs, concessions).

• Verify, code, and process vendor, contractor, and utility invoices across all assigned properties.
• Communicate with vendors to resolve invoice discrepancies, confirm terms, and ensure on‑time payments.
• Route invoices to property managers for approval and follow up to prevent payment delays.
• Assist with invoice entry into property management software.
• Assist with compiling and mailing semi‑monthly vendor payments.
• Serve as backup to the Accounts Payable manager.

• Utilize property management accounting software (e.g., App Folio) to process transactions and generate reports.
• Assist with month‑end close procedures, variance analysis, and financial reporting.
• Ensure all transactions comply with lease agreements, local landlord‑tenant laws, and internal control policies.
• Maintain organized digital records for audits and internal reviews.
• Respond to internal and external inquiries regarding invoice or ledger status.

• Experience: 2–3 years of experience in accounts receivable, or accounts payable; property management experience is preferred.
• Industry Knowledge: Understanding of property management operations, lease terms, and real estate accounting.
• Attendance: Must be punctual and report to work Mon‑Fri from 8:30 am‑5:00 pm.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Excel; experience with property management accounting software (App Folio or similar) is strongly desired.
• Soft Skills: Strong attention to detail, excellent organizational skills, ability to manage multiple properties/deadlines simultaneously, and effective written/verbal communication.
• Education: High school diploma required.
• Work Site: This position is 100% on site. This is not a hybrid or work‑from‑home opportunity.

• Experience supporting multi‑site or multi‑entity accounting operations.
• Leasing experience is a plus.
• Knowledge of state/local landlord‑tenant regulations relevant to the portfolio's markets.