School Finance Specialist

Job Description

The School Finance Specialist is responsible for processing vendor invoices, ensuring timely payments to suppliers, billing local LEAs for funding, insuring timely collection of funding, helping with payroll processing, and maintaining accurate financial records and reports. This role works closely with internal departments and external vendors to resolve discrepancies, manage payment schedules, and support month-end accounting activities while maintaining compliance with company policies and procedures.

The School Finance Specialist is responsible for processing vendor invoices, ensuring timely payments to suppliers, billing local LEAs for funding, insuring timely collection of funding, helping with payroll processing, and maintaining accurate financial records and reports. This role works closely with internal departments and external vendors to resolve discrepancies, manage payment schedules, and support month-end accounting activities while maintaining compliance with company policies and procedures.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Invoice Processing
  • Collect, review, verify, and process vendor invoices for accuracy and proper approval.
  • Create purchase orders and collect receiving documentation.
  • Code invoices to appropriate general ledger accounts and cost centers.
  • Ensure all contracts have the required non-indebtedness clause
  • Ensure invoices are processed in accordance with payment terms.
• Expense Reimbursements and School Credit Cards
  • Review and process employee expense reimbursement reports for accuracy, completeness, and compliance with company policies.
  • Verify supporting documentation, receipts, and required approvals for reimbursable expenses.
  • Ensure timely reimbursement of employee expenses through payroll or accounts payable systems.
  • Investigate and resolve discrepancies related to expense submissions and reimbursement requests.
  • Maintain expense reimbursement records and documentation in accordance with company retention policies.
  • Assist with employee training and guidance regarding travel and expense policies.
  • Monitor expense reimbursement activity and identify opportunities for process improvements and policy compliance.
  • Monitor school credit card usage, gathering receipts, processing payments, and reconciling credit card statements.
• LEA Billing
  • Collect student data needed to bill various LEAs across the State of North Carolina.
  • Generate bills and send to the LEAs.
  • Track billing payments and work with the LEAs on collecting unpaid balances.
  • Collect and record checks received at the office, gain proper approvals, then deposit at the bank.
  • Communicate any issues with Finance Director.
• Payroll and Other Items
  • In conjunction with HR Support at NCVA, ensure payroll is being processed accurately and timely.
  • Ensure all new hires are added to payroll, all terminations are properly documented and removed from payroll, and all salaries and payment adjustments are accurately and documented.
  • That all stipends/bonuses are documented and properly reflected in the payroll.
  • That benefits with holdings are accurate and complete.
  • Any issues are quickly escalated and resolved.
  • Any financial items received at the office are communicated with the Finance Director.
  • Tax items are communicated with the Finance Director.
  • Ad hoc items as assigned are completed timely, typically within 5 business days.

This position has no formal supervisory responsibilities.

• Experience:
  
  3+ years of accounts payable or accounting experience, or similar related experience.
• Microsoft Office (Outlook, Word, Excel, PowerPoint, Project, Visio, etc.);
  Web proficiency. Basic computer literacy / capability.
• Ability to clear required background check.

None required.

• Degree:
  High school diploma required. Associates or Bachelor’s Degree preferred.

This is an hybrid-based position, 2-3 days in the offfice. The noise level in the office is usually moderate (computers, printers, light foot traffic).

Stride, Inc.…