Aircraft Fuel Accounting Manager

About flyExclusive fly

Exclusive is one of the fastest-growing private aviation companies in the country — and we are just getting started. From our world-class Jet Club to our unmatched private jet charter, clients who fly with us receive a curated private jet experience that anticipates their needs for comfort and style. We operate a modern, curated fleet and deliver a world-class experience to our customers, backed by a team that holds itself to the highest standards of safety, service, and operational excellence.

From our roots in Kinston, North Carolina to our expanding Raleigh headquarters, we are building something the industry has not seen before.

Why fly Exclusive?

As we continue to build a leading aviation brand, nothing is more critical to this mission than the talented professionals that make up fly Exclusive. We’re more than just a private jet company. We go beyond the industry standard to create a uniquely detailed customer experience that is visible throughout all our departments, from our software design and fleet coordinator teams to our pilots and technicians.

If you are looking for people who motivate others around them, and build relationships that create trust and open communication, you will find that here. The people at fly Exclusive create a culture of positivity and aren't afraid to make decisions for the good of their team and the company.

If that sounds like you, come and work with us at fly Exclusive! We offer competitive pay within the aviation industry, generous time off with flexible scheduling, a great benefits package including 401k matching, relocation assistance, and career growth opportunities!

Job Summary The Aircraft Fuel Accounting Manager is responsible for the reconciliation and reporting of aviation fuel usage and costs. This role ensures accurate accounting, effective cost control, and regulatory compliance while identifying opportunities to optimize fuel-related expenses—one of the organization's largest operational costs.

Key Responsibilities Fuel Accounting & Reconciliation Manage daily, weekly, and monthly fuel accounting processes

Reconcile fuel purchases, deliveries, and consumption across stations

Investigate and resolve discrepancies in fuel inventory and billing

Financial Management Oversee fuel-related expenses (taxes, surcharges)
Analyze fuel cost variances and identify savings opportunities

Prepare accruals, journal entries, and financial reports

Partner with Finance for budgeting and forecasting

Approves all Coupa transactions over 6K Manages all Fuel Vendor Credit cards

Maintains the Fuel Master Card for any fuel transactions and reconciles them into Expensify Vendor & Contract Oversight Maintain relationships with fuel suppliers and vendors regarding invoice billing and credits

Review and validate supplier invoices

Ensure accurate pricing per negotiated fuel agreements by the Director of Fuel Compliance & Reporting Ensure compliance with aviation standards (internal policies)
Maintain audit-ready records for fuel transactions

Support internal and external audits

Team Leadership Manage fuel accounting analysts or staff

Approve time off and payroll

Provide training and process guidance

Improve workflows and accounting systems

Systems & Data Work with fuel management systems (e.g. Airtable, Fuelerlinx, Intacct)
Analyze/Assist large datasets for reporting and decision-making with Director of Fuel Drive process automation and efficiency

Required Qualifications Bachelor’s degree in Accounting, Finance, Aviation Management, or related field5–10+ years in accounting, finance, or aviation operations

Experience with fuel accounting, airline operations, or logistics strongly preferred

Preferred Qualifications CPA and/or MBA preferred; equivalent experience considered

Key Skills Advanced Excel and financial modeling

Intacct, Air Table, Fuelerlinxm , Coupa, Expensify, Teams, Paycom, Tableau Strong analytical and problem-solving ability

Knowledge of aviation fuel supply chain

Leadership and communication skills

Microsoft Office Suites Work Environment Monday through Friday in our Raleigh office (not a remote or hybrid position)
Typical office and computer lab environment

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Dress Code Well-groomed appearance

Adherence to department dress code

Travel

Limited travel may be required EEO Statement fly Exclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.
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