Billing Specialist

Billing Specialist | Raleigh, NC 100% Employee-Owned
· Big-firm resources, local-team relationships, ONE IMEG cultureIMEG is hiring a Billing Specialist to join our Finance & Accounting Team. In this role, you will serve as the primary liaison between assigned teams and the Accounting Department, while building working relationships with Client Execs and other key team members. This position has primary responsibility for team billing and accounts receivable monitoring, along with project setup, client communication, timesheet and expense review, and sub consultant invoice processing.

You will help keep commercial and financial workflows accurate, timely, and well coordinated across the teams you support.

At a Glance Discipline:
Finance & Accounting Ownership: 100% employee-owned (ESOP)
Travel:
Up to 10%

Work Schedule:

Full-time hybrid

Sponsorship:
Not available

What You'll DoAssist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate

Review new project contracts for unusual terms or structures that may affect billings

Request billing information from team members and review it for accuracy and completeness

Prepare monthly client billings for team projects, reviewing for accuracy and completeness

Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts

Manage communication and correspondence with clients regarding commercial matters

Develop professional working relationships with Client Execs and other assigned team members

Review and approve timesheets and expense reports for team members

Enter sub consultant invoices, track payment terms, and approve invoices for payment when dueMeet with assigned teams at their primary office location at least two times a year Maintain confidentiality of all corporate, personnel and project/client related material

What You'll Bring

Education and Experience 2-year post-high school education

Experience in the engineering and/or the construction industry is preferred

Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required

Skills and Abilities

Strong interpersonal skills

Strong bookkeeping background

Has customer service abilities and attitude

General understanding of electronic billing

Ability to read contracts and follow contract requirements regarding commercial terms

Strong attention to detail and organizational skills

Able to adapt to a fast-paced environment

Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook Ability to travel up to 10% with occasional overnight stays

About the Team Finance and accounting teams supporting a 100% employee-owned firm with 100+ offices nationwide

Successfully implemented Robotic Process Automation (RPA) to streamline accounts payable processes, improving efficiency and accuracy

Partner directly with project teams and leadership on budgets, forecasting, and reporting

Broad exposure across a national professional-services business, from project accounting to corporate financeA collaborative culture where finance is a true business partner, not a back office

Why IMEGWe put people at the center of who we are, creating positive outcomes for people, communities, and our planet.

Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharing

Work that scales: support employees across 100+ offices nationwide

Dress for Your Day flexibility (wear what fits your day)
Generous time off, including 6 paid holidays and 3 additional floating holidays

Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription MEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculations

State of Virginia Pay Range: $27.00–$30.00 per hour

The range listed above represents the base pay IMEG reasonably and in good faith expects to pay for this position in the work location identified above at the time of posting. For positions available in multiple locations, the minimums and maximums may vary based on work location.

Individual compensation will be determined based on job-related factors, including the candidate’s experience, education, knowledge, skills, abilities, and licensure and certifications. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG provides a variety of benefits to…